Accounts Payable Specialist

Job Description

AP Specialist | Tampa, FL

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Join a fast-growing, PE-backed company in Tampa as an AP Specialist and step into a high-volume, dynamic role where your organizational skills, vendor communication instincts, and process-improvement mindset will make an immediate impact. The environment is evolving as the company grows, and processes are still being refined, so the right person will bring a clear sense of what "good" looks like and the confidence to speak up when they see a better way. The focus of this role is accuracy, exception management, inbox ownership, and keeping the AP function running smoothly across a multi-entity structure. If you bring 3–5+ years of AP experience, thrive in a high-volume setting, and are comfortable communicating with various stakeholders, this is a well-rounded opportunity worth your attention.

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Key Responsibilities

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• Prepare weekly ACH payment runs accurately and on schedule.
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• Handle new vendor setup and maintain accurate vendor records.
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• Manage 1099 processing and year-end AP compliance requirements.
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• Perform three-way matching on invoices, purchase orders, and receiving documents.
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• Own and manage the AP inbox - responding to vendor inquiries and internal requests in a timely, organized manner and keeping communication flowing across a high-volume environment.
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• Review and audit automated invoice processing for discrepancies and accuracy, this is a check-and-verify role, not a manual entry role.
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• Identify process gaps or inefficiencies and proactively suggest improvements - the company welcomes input from people who know what good looks like.
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• Prioritize effectively across competing demands in a fast-moving, multi-entity environment.
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Requirements

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• 3–5+ years of experience in an AP-related role with demonstrated ability to manage a high-volume AP inbox and thrive in a dynamic environment.
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• Highly organized with strong attention to detail - you catch discrepancies, follow up on exceptions, and do not let things fall through the cracks.
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• Comfortable and confident communicating with vendors and internal stakeholders — you respond promptly, ask questions when needed, and speak up rather than stay quiet.
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• Process-improvement mindset - you notice inefficiencies and are comfortable suggesting solutions, especially in an environment that is actively evolving.
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• Excel proficiency including formulas, pivot tables, and lookup functions.
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• Multi-entity AP experience is a plus.
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Preferred

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• Experience with ACH payment runs, new vendor setup, 1099 processing, and three-way matching - preferred but not required if the foundational AP experience is strong.
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• Familiarity with a cloud-based ERP system.
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• Background in a PE-backed or acquisitive company environment where processes are still being built and refined.
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Why you'll love working here

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• A genuine process-improvement culture - your ideas will be welcomed, not ignored, especially as the company continues integrating recent acquisitions.
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• Strong benefits package.
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• Competitive base salary plus a discretionary bonus and 401(k) with company match.
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At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our industry knowledge, combined with our extensive recruiting experience, means we not only know what you're looking for — we know how to find it. For more information, please visit us at

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