FM Finance Manager

Facilities Management- Finance Manager

Major purpose and functions of the position.

Responsible for:

• OpEx and CapEx forecasting.
• Analyzing and auditing invoices from all facilities management service providers to ensure submitted invoices are accurate and complete prior to submission for payment, performing routine audits to ensure services provided match the service provider's SOW and rate sheet.
• Performing journal entries and financial reclassifications to ensure invoiced services are in the correct general ledger (GL) accounts and properly classed as OpEx or CapEx.
• Leading/managing the team analysts to accurately capture and report accounting accruals to the monthly OpEx forecast.
• Partnering with the Finance Accounts Payable team to ensure timely payment of all invoices received.

Primary responsibilities listed in order of importance:

General:

• Manage/Lead/Direct the two team Business Analysts.
• Develop, review, and finalize monthly OpEx and CapEx reports for executive review.
• Partner with FM leadership and FM to develop annual OpEx and CapEx plans.
• Identify and report root cause of forecast variances for both OpEx and CapEx forecasts.
• Direct the development and maintenance of all FM PowerBI financial reports.
• Partner with Operations and other stakeholders to develop and publish FM PowerBI reports for use outside of FM.
• Partnering with all third-party service providers to ensure invoices are created properly and submitted on time and onboarding new providers to ensure process training is provided for invoice submission and correction.
• Managing payment dispute resolution with Accounts Payable and service providers.
• Point of contact for all recurring services accounts receivable activities for third-party service providers.
• Lead financial audits of all invoices received to ensure services being billed were scheduled or requested and that billing amounts are accurate for services provided.
• Work with service providers to correct invoicing mistakes prior to submission for payment.
• Ensure invoices are submitted for payment.
• Ensure that journal entries are corrected as needed to ensure that services are billed to the correct GL account.
• Ensure that work order classifications are corrected as needed to ensure that work is properly classified per FD Finance and Generally Accepted Accounting Practices (GAAP) guidance.
• Ensure accounting accruals for services are properly documented so that the monthly OpEx and CapEx forecasts are accurate.

Summary of knowledge, experience and education required:

• 5+ years of leadership experience.
• 5+ years of experience in a financial role – Finance, Accounting, Audit
• Strong relationship management and communication skills with the ability to influence stakeholders at all organizational levels.
• Knowledge of IBM Planning Analytics, Ariba, and Blackline.
• Data oriented and can interpret and synthesize data into information that will inform business decisions.
• Exceptional attention to detail and work well under tight deadlines.
• Exceptional planning, analytical, problem solving and implementation skills; ability to deal with ambiguity and adaptable to changing priorities.
• Excellent interpersonal skills and ability to communicate effectively at all levels in the organization.

Desired but not required:

• BS in Finance or Accounting
• Experience with Power BI, Tableau or similar reporting tools

This is not to be considered a complete list of job duties, as they may be amended or added to as needed.

Family Dollar is an equal opportunity employer and committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We are committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities.

Full time 510 Volvo Parkway, Chesapeake, Virginia 23320 FP&A Family Dollar