Office Manager

Job Title: Office Manager

Description

Day To Day:

Office Operations & Facilities Support

• Coordinate and maintain the overall appearance, organization, and readiness of office spaces, including kitchenettes, conference rooms, furniture, equipment, and shared supply areas.

• Set up and break down conference rooms and shared spaces for daily meetings, office events, client meetings, trainings, and large-scale gatherings.

• Assist with office moves, floor plan changes, construction projects, workstation updates, and general office improvement efforts.

• Troubleshoot, coordinate repairs, and help maintain miscellaneous office and desk equipment.

• Communicate with building maintenance contacts, office assistants, and building management regarding office needs and maintenance requests.

Events, Meetings & Hospitality

• Coordinate and support office events, meetings, and activities, including room setup, catering, beverage setup, vendor coordination, attendance support, and post-event cleanup.

• Assist office leadership with conference room setup, meeting logistics, and related coordination as requested.

• Support large-scale meetings and events, including table reconfiguration, outside vendor coordination, attendee support, and basic assistance with audio visual equipment.

• Help plan, coordinate, and facilitate on-site and off-site meetings, including client meetings, trainings, stakeholder meetings, and office management meetings.

Mail, Shipping & Supplies

• Receive, sort, and deliver regular mail, packages, boxes, and other office deliveries.

• Prepare packages, shipping labels, and shipments through various ground and express delivery companies.

• Maintain employee-owner mail recipient lists and mailbox locations.

• Manage office supplies, kitchen supplies, toner, and related inventory, including stocking, rotation, and organization across multiple locations.

Employee & Guest Experience

• Assist with the physical setup of new employee workstations, including general office supplies and coordination to ensure lights, phones, outlets, and related needs are addressed.

• Assist with employee exits by removing, logging, and packing desk items and helping return workstations to a clean and ready state for future use.

• Process employee badge and professional photographs, including editing and uploading into internal systems.

• Provide front desk coverage during lunch breaks, including answering multi-line phones, greeting guests, supporting visitor check-in/check-out, and routing badge issues to security.

• Support office leadership, employee-owners, and guests with other office services needs as assigned.

Skills

office management, data entry, administrative support

Top Skills Details

office management

Additional Skills & Qualifications

Requirements:

• High school diploma/GED required.

• Applicable office, clerical, hospitality, facilities, event support, or customer service experience in a corporate facility preferred.

• Must be able to lift and move various size and weight packages (up to 50 pounds).  Additional heavy lifting may done with a team member or back brace support.

• Ability to work independently while demonstrating accuracy, reliability, sound judgment, and critical thinking skills.

• Excellent organizational skills, attention to detail, verbal and written communication skills, and ability to manage multiple priorities.

• Ability to provide a professional, welcoming, and service-oriented experience for employee-owners, clients, guests, vendors, and office leadership.

• Ability to perform hands-on office support tasks, including stocking supplies, setting up rooms, assisting with office moves, and supporting event setup and cleanup.

• Must be able to meet daily deadlines.

Experience Level

Entry Level

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $21.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.