Part-time Administrative Assistant
UFP Industries
Job Summary The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities Principle Duties and Responsibilities
- Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
- Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
- Manage inbound communications by answering phone calls, documenting accurate messages, and resolving inquiries
- Coordinate logistics operations by checking in commercial drivers for lumber and pallet shipments
- Generate essential shipping documentation, including receiving paperwork, itemized inventory tags, and Bills of Lading (BOL)
- Scanning and confirming receipts to maintain digital record compliance.
- Maintained vendor relations through routine correspondence with freight partners like UFP Transportation
- Administered procurement processes, creating miscellaneous purchase orders (POs) and maintaining optimal office supply inventory
- Spearheaded employee engagement initiatives by organizing, supplying, and coordinating monthly plant-wide appreciation events
- Partner with the team to build efficiencies within the team and improve alignment and communication
- Handle expense and time entry approvals and provide reporting as needed to measure how we are performance.
- Handle and maintain confidential and sensitive information
- Minimum high school diploma
- Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
- Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
- Working knowledge of various office equipment (computer, scanner, etc.)
- Transportation experience is proffered
- Bilingual preferred.
Vacancy posted 3 days ago
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