Front Office Coordinator
$60k - $70kThe Well
Job Description
Full-time | In office, Monday–Friday | $60,000–$70,000+, based on experience
\n \nBe the first face our clients see, and the heart of their experience.
\nAt our growing financial services firm, the front desk is the most important seat in the office. How a client is welcomed sets the tone for everything that follows. We're looking for a polished, experienced professional to join our two-person front office team. You'll make every visitor feel seen and cared for, and you'll keep the office running smoothly behind the scenes.
\n \nWhat you'll do
\n- \n
- Welcome every guest. Greet clients warmly and offer refreshments so they feel like honored guests. Then guide them to the right team member. \n
- Run the phones. Answer incoming calls professionally and route them to the right person. \n
- Manage the appointment flow. Schedule and confirm follow-up appointments and annual reviews for clients who have visited the office. \n
- Keep our CRM accurate. Enter client information and seminar intake sheets into our CRM (Lead Center) promptly and carefully. \n
- Prepare client materials. Assemble professional client books and coordinate our regular mailings. \n
- Own the front office. Keep the reception area and conference rooms spotless and guest-ready. Order supplies and keep things organized. \n
- Partner with your teammate. Work with the other front office team member so the front desk is covered at all times, including breaks, PTO and busy seminar seasons. \n
You'll thrive here if you are
\n- \n
- Warm, personable and polished. You enjoy being around people all day and it shows. \n
- Fully present and focused on guests while you're at the desk. \n
- Detail-oriented, dependable and proactive. You see what needs doing and you do it. \n
- A strong communicator in person and on the phone. \n
- A team player who coordinates schedules and coverage with care. \n
What you bring
\n- \n
- 3+ years of professional experience in a front office, administrative role. \n
- Comfort with Microsoft Office, Google Workspace and CRM systems, or the ability to learn new tools quickly. \n
- A professional, presentable office presence.Bonus: experience in a financial services office. \n
Why join us
\n- \n
- A beautiful, newly expanded 10,000 sq ft office. \n
- A full training manual and support so you can hit the ground runningReal room to grow. \n
- A past team member in this seat moved up to Marketing Coordinator and now runs our client seminars. \n
Let's talk if you love helping people feel seen and supported.
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Front Office Coordinator in Baltimore, MD vacancy
$60k - $70k
...Full-time | In office, Monday–Friday | $60,000–$70,000+, based on experience Be the first... ...our growing financial services firm, the front desk is the most important seat in the... ...Assemble professional client books and coordinate our regular mailings. Own the front office...Front officeFull timeWork at officeMonday to FridayThe Well
Baltimore, MD3 days ago- ...it means to live like Middle-Class Millionaires®. The Role As our Office Coordinator, you’ll be the face of our office and the person who keeps it running smoothly. This role is our front desk. You’ll be the first voice and face our clients encounter, and you’ll...Front officeFull timeWork at office
Kendall Capital Management
Baltimore, MD3 days ago $23 per hour
...Front Office Coordinator Location: Irvine Spectrum Area Schedule: Monday-Friday | 9:30 AM - 5:...Front officeTemporary workWork at officeLocal areaMonday to Friday$19 - $22 per hour
...job poster from U Plastic Surgery + Aesthetics Board Certified Plastic Surgeon and Owner at U Plastic Surgery + Aesthetics Front Office Coordinator - U Plastic Surgery & Aesthetics About Us: At U Plastic Surgery & Aesthetics , we believe that luxury care begins the...Front officeFull timeWork at office- ...informed principles and excellent customer service. This role combines front desk responsibilities with client engagement, environmental... ...and Support Create a warm, respectful, and inclusive front office presence that promotes trust and belonging. Actively engage clients...Front officeWork experience placementWork at office
$18 - $20 per hour
...:00 PM (1-hour) Compensation: $18 - $20 an hour (based on experience) Job Summary This role is responsible for coordination of patient flow within the office, greeting patients in a prompt and courtesy manner and being a patient advocate in term of facilitating communication...Front officeWork at officeMonday to Friday$19 - $22 per hour
...unlock each patient’s full potential, enhance their performance, increase confidence, and redefine what’s possible. As the Front Office Coordinator at FX Physical Therapy, you will be the welcoming face and organizational backbone of our clinic. Your role is essential...Front officeHourly payFull timePart timeWork at officeMonday to Friday- Womble Bond Dickinson (US) LLP seeks a full-time Receptionist/Office Coordinator to join our Baltimore office. This multi-faceted position integrates front desk hospitality with office services, records coordination, and administrative support responsibilities. This position...Front officeFull timeWork at officeNight shiftAfternoon shiftEarly shift
- ...patients and follows up with lab companies when errors occur. Coordinates files and office information - updates charts, labs, x-rays, dictated notes... ...service experience required. One (1) year relevant front-desk experience preferred. Experience within a healthcare...Front officeWork experience placementWork at office
$16 - $25 per hour
...and management firm specializing in back-office operations, financial infrastructure, and... ...Office Manager and Legal Administrative Coordinator\n\nALTERNATE TITLE(S): Executive Administration & Legal Operations Coordinator, Front Desk Receptionist, Executive Office Manager...Front officeHourly payFull timeContract workTemporary workFor contractorsWork at officeMonday to FridayEnterprise Mangement Solutions Inc
Baltimore, MDa month ago- ...Job Description Job Description Office Secretary / Front Office Coordinator Company: Elevation Flooring Location: Baltimore, Maryland Schedule: Monday–Friday, 8:30 AM–4:00 PM Position Overview Elevation Flooring is seeking a friendly, dependable...Front officeFor contractorsFor subcontractorWork at officeImmediate startMonday to Friday
- ...Assistants : Manage Executive’s schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and...Front officeHourly payTemporary workRelocationShift work
Hawthorne Lane
Baltimore, MD14 hours ago - Caliber Collision in Essex is seeking an Office Administrator to perform front-office and payroll/HR administration, accounts payable/receivable, and cash-handling duties, ensuring accurate records and a world-class customer experience. The role supports the center team...Front officeWork at office
$15.5 - $16.5 per hour
...responsible for working closely with the Physical Therapists and Office Coordinator by supporting the day to day activities and needs of our... ...functions. Maintain a friendly upbeat mood and demeanor at the front office Must demonstrate professionalism with patients and...Front officeHourly payContract workWork at office$19.5 - $22 per hour
...Medical Office Assistant Join our team at Oak Crest Village by Erickson Senior Living... ...Receive and schedule patients at the front desk as well as answering the phone taking... ...departments/Specialists to assist in the coordination of care when needed Work on...Front officeHourly payWork at officeLocal areaErickson Senior Living
Parkville, MD2 days ago$19.5 - $22 per hour
...Senior Living Join our team as a Medical Office Assistant. In this role, you will be the... ...Receive and schedule patients at the front desk as well as answering the phone... ...departments/Specialists to assist in the coordination of care when needed Work on spreadsheets...Front officeHourly payFull timeWork at officeLocal areaErickson Living
Parkville, MD14 hours ago$17 - $21 per hour
...Essex JOB SUMMARY Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to...Front officeHourly payWeekly payWork at officeImmediate start- Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, including helping front office teammates with tools and information to perform their job. The role includes payroll and HR administration, and maintaining accounts...Front officeWork at officeImmediate start
$18 - $22 per hour
...Administrative Assistant to support our office and help keep the day-to-day business running... ..., employee records, recruiting coordination, and special projects. Responsibilities:... ...manage mail, and help maintain a welcoming front office Keep office supplies, shared spaces...Front officeHourly payWork at officeOmni Remodeling
Owings Mills, MD4 days ago- ...The DC Charter School is seeking a professional and welcoming Front Desk Receptionist to support daily school operations. This role... ...staff, and visitors while ensuring smooth administrative and front-office functions. Key Responsibilities Greet and assist visitors,...Front officeFull timeWork at office
DC Charter School
Baltimore, MD2 days ago $17 - $19 per hour
...Medical Office Assistant Ready to be the welcoming face of compassionate, non-judgmental... ...excel at multitasking in a fast-paced front desk setting and want to use your skills... ...cultural humility, and non-judgmental care. Coordinate Appointments & Eligibility: Schedule...Front officeHourly payWork at officeLocal areaImmediate startFlexible hoursPlanned Parenthood
Baltimore, MD14 hours ago- LifeStance Health is seeking a Practice Coordinator in Baltimore, MD to manage daily front office operations and deliver exceptional patient service for in-person and telehealth visits. You will greet patients, verify insurance, handle billing inquiries, and support clinicians...Front office
- Patient First is seeking a front office/Billing Support staff member in Catonsville, MD. The role involves assisting patients at the kiosk, directing to registration and treatment areas, and handling billing and insurance questions with care and accuracy. Responsibilities...Front office
- Kendall Capital Management is seeking an Office Coordinator to be the face of the Rockville, MD office and keep operations running smoothly. You will support the CEO and advisory team, greet clients, manage calendars, and coordinate with vendors, IT, and compliance initiatives...Front officeWork at office
$20 - $22 per hour
...excellent service. You know how to lead by example, support the front desk team, and create positive guest experiences. If you enjoy problem... ...and team-oriented environmentOpportunities for growth in front office and hotel leadershipA role where you help shape the guest...Front officeShift workDimension Hospitality, LLC
Baltimore, MD4 days ago$50k - $65k
Summary Baker, Donelson, Bearman, Caldwell, and Berkowitz, PC has an opening for a full-time Office Services Coordinator in its Baltimore, MD office. The Office Services Coordinator plays a central role in delivering high-quality in-office experiences for employees, clients...Full timeWork at officeMonday to Friday- ...Audiology Support Assistant. This role provides assistance to audiologists for hearing aid management, patient scheduling, and front office support in a clinical setting. You will prepare exam rooms, greet patients, perform hearing screenings, assist with earmold impressions...Front office
- ...audit functions while delivering exceptional guest service at the front desk. You will assist guests with check-ins and check-outs,... ...maintaining room status inventory, and communicating shift information to the Front Office Manager. #J-18808-Ljbffr SpringHill Suites BaltimoreFront officeShift workNight shift
- ...Ambulatory Surgery. Basic computer skills, proficiency with Microsoft Office. Strong verbal and written communication skills. Excellent... ...incoming phone calls and direct inquiries appropriately Coordinate with clinical staff regarding patient flow and scheduling needs...Work at office
- ...systems. We are committed to safety, efficiency, and customer satisfaction — and we’re seeking a highly organized and proactive Office Coordinator / Dispatcher to support daily office operations while assisting with scheduling and dispatch coordination. What you’ll get...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Front Office Coordinator. Be the first to apply!
Related searches
- office manager Baltimore, MD
- office coordinator hospital Baltimore, MD
- finance and office manager Baltimore, MD
- office coordinator Baltimore, MD
- non profit office manager Baltimore, MD
- business office manager full time Baltimore, MD
- office manager coordinator Baltimore, MD
- business office manager healthcare Baltimore, MD
- office supervisor Baltimore, MD
- veterinary office manager Baltimore, MD