Accounts Receivable Billing Specialist

The Accounts Receivable Specialist plays a key role in supporting Columbia Distributing's financial operations by ensuring accurate and timely billing, payment application, and account reconciliation. Primary Responsibilities Prepare and generate supplier billing invoices for depletions, promotional items, samples, expense billbacks, and sales incentives. Ensure invoices are accurate, complete, and supported by appropriate backup documentation required to ensure timely payments. Assist with the posting and accurate application of electronic payments to customer accounts within the Accounts Receivable (AR) system. Review and validate monthly billing reports to ensure accuracy and complete. Investigate and resolve billing discrepancies through research and coordination with internal departments as needed. Maintain electronic filing systems for invoices, adjustments, and supplier correspondence in accordance with record retention requirements. Possess a continuous improvement mindset and participate in process improvement initiatives related to billing and accounts receivable functions. Develop, document, and maintain standard operating procedures (SOPs) for key billing and AR responsibilities. Communicate professionally and timely, both verbally and in writing, with customers, coworkers, and all levels of management. Develop and maintain positive, cooperative, and collaborative relationships with co-workers, managers, and others you encounter through your job. Always demonstrate behaviors consistent with the Company's Core Values. Complete all other tasks and projects assigned. Strong understanding of accounting principles and related job duties. High level of accuracy and attention to detail. Strong data entry skills and ability to meet established deadlines. Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and 10‑key by touch. Ability to work independently as well as collaboratively in a team environment. Strong written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders. People Management None This job operates indoors in an office setting. Physical Demands Lift/carry 20 lbs. Sitting at a computer for prolonged periods of time Expected Hours of Work This is a full-time position, Monday -- Friday. Travel None Required Education and Experience Bachelor's Degree preferred, High School diploma or GED required. Minimum two (2) years accounts receivable experience Demonstrated strong Microsoft Excel experience and accounting software. Compensation Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, certifications, and specific location. Employees (and their families) are eligible for medical, dental, vision, and basic life insurance. Employees are able to enroll in our company's 401k plan. Employees are also eligible for 80 hours of vacation every year and 7-8 days of paid holidays throughout the calendar year (depending on location). Hired applicant may be eligible for [incentives/ bonuses/annual bonuses]. Classification: Non-Exempt Reports to: AP/AR Manager Columbia Distributing offers a comprehensive benefits package for eligible employees, including medical, dental, and vision coverage, 24/7 virtual care, paid vacation, sick and holiday time, and a 401(k) plan with company match. Additional offerings inclu AAP/EEO Statement Columbia Distributing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please contact the Human Resources Dept. at View phone number on click.appcast.io or email View email address on click.appcast.io if you have questions regarding reasonable accommodations. #J-18808-Ljbffr Columbia Distributing