Staff Accountant

Confidential Search – Conducted by Talley LLP Staff Accountant – Billing and Site Financial Operations Department: Accounting and Finance Reports To: Controller (direct); Chief Financial Officer (indirect) Employment Status: Full-Time, Exempt (Onsite-FT) Location: Los Angeles, California (90040) Position Summary Our client, a multi-location parking and transportation management company, is seeking an experienced and detail-oriented Staff Accountant – Billing and Site FinancialOperations to support the accounting and financial reporting requirements of multiple operating locations. This position is responsible for preparing accurate and timely customer billings, reconciling individual site profit and loss statements, processing pass-through expenses, and completing transportation and special-event billing. The Staff Accountant will work closely with operations, location management, accounts receivable, and the accounting leadership team to ensure that revenue, expenses, reimbursements, and contractual billing requirements are properly recorded and supported. The ideal candidate will have at least five years of accounting and accounts receivable billing experience, including demonstrated experience reconciling location-level financial statements and investigating revenue and expense variances. Essential Duties and Responsibilities Multi-Location Billing Prepare accurate and timely recurring and nonrecurring billings for multiple operating locations. Review customer contracts, management agreements, rate schedules, supporting documentation, and operational reports to confirm billing accuracy. Prepare invoices for monthly management fees, operating reimbursements, fixed-fee arrangements, hourly services, and other contractually authorized charges. Maintain billing schedules and ensure all location billings are completed in accordance with customer contracts and established deadlines. Verify that billing calculations, supporting schedules, invoice descriptions, and customer requirements are complete before invoices are issued. Coordinate with operations and location management to resolve missing, incomplete, or inconsistent billing information. Site Profit and Loss Reconciliations Prepare, review, and reconcile monthly profit and loss statements for assigned operating locations. Compare actual financial results to budgets, forecasts, prior periods, contractual expectations, and operational activity. Investigate unusual revenue, payroll, operating expense, repair and maintenance, transportation, and pass-through expense variances. Confirm that revenue and expenses are recorded to the correct location, customer, department, general ledger account, and accounting period. Prepare correcting journal entries and reclassification entries when necessary. Identify incomplete billing, unrecorded revenue, duplicate expenses, incorrect coding, and unsupported financial activity. Provide clear explanations of material site-level variances to accounting leadership and operational management. Pass-Through Expenses Review and bill reimbursable or pass-through expenses in accordance with customer contracts and management agreements. Confirm that pass-through expenses are properly supported by vendor invoices, payroll records, purchase documentation, or other appropriate evidence. Ensure reimbursable expenses are billed to the correct customer and location within the appropriate accounting period. Reconcile pass-through revenue to the corresponding operating expenses recorded in the general ledger. Maintain documentation supporting customer reimbursements and assist with customer inquiries or billing disputes. Transportation Billing Prepare transportation-related billings based on routes, schedules, vehicle usage, driver hours, service dates, mileage, charter activity, or contractual rates. Review transportation operating reports and supporting documentation for completeness and accuracy. Reconcile transportation revenue to operational activity and investigate missing or inconsistent charges. Coordinate with transportation management to resolve billing discrepancies before invoices are finalized. Maintain transportation billing schedules and supporting records for audit and customer review purposes. Special-Event Billing Prepare invoices for special events, temporary parking operations, transportation services, staffing, equipment, and other event-related services. Review event agreements, work orders, labor reports, operating summaries, vendor invoices, and approved pricing. Confirm that all event-related labor, payroll burden, transportation, equipment, supplies, and reimbursable expenses are captured and billed. Reconcile special-event revenue and expenses after each event to determine financial performance and billing completeness. Follow up with operations regarding missing documentation, unbilled services, or unexpected event costs. Accounts Receivable Maintain accurate customer accounts and billing records. Review accounts receivable aging reports and assist with identifying past-due balances, short payments, credits, unapplied cash, and billing disputes. Research customer billing questions and provide supporting documentation in a timely and professional manner. Coordinate with customers, operations, and accounting management to resolve invoice discrepancies. Assist with account reconciliations, collection follow-up, credit memos, invoice adjustments, and cash application research. Maintain detailed records of customer communications and outstanding billing matters. Month-End Close and Financial Reporting Complete assigned billing and account reconciliation responsibilities within the monthly close schedule. Reconcile billing activity to the general ledger and accounts receivable subledger. Prepare journal entries, account reconciliations, supporting schedules, and variance explanations. Identify unbilled revenue, accrued revenue, deferred revenue, prepaid expenses, and expense accruals related to assigned locations. Assist with monthly, quarterly, and annual financial reporting. Support external audits, tax reviews, customer audits, and internal financial reviews by providing accurate documentation and explanations. Maintain organized financial records in accordance with the company’s accounting policies, internal controls, and document-retention requirements. Required Qualifications Minimum of five years of progressive accounting experience, including accounts receivable and customer billing responsibilities. Demonstrated experience preparing and reconciling location-level or departmental profit and loss statements. Experience managing billing for multiple customers, contracts, departments, locations, or operating units. Strong understanding of accounts receivable, general ledger accounting, revenue recognition, expense coding, accruals, and account reconciliations. Experience reviewing contracts, service agreements, rate schedules, and supporting documentation for billing purposes. Advanced proficiency in Microsoft Excel, including pivot tables, lookup formulas, reconciliations, and financial analysis. Proficiency with ERP, accounting, billing, and financial reporting systems. Strong analytical skills with the ability to identify discrepancies and independently research financial variances. Excellent written and verbal communication skills. High degree of accuracy, organization, confidentiality, and attention to detail. Ability to manage multiple priorities and meet recurring billing and month-end deadlines. Preferred Qualifications Bachelor’s degree in accounting, finance, business administration, or a related field. Accounting experience within parking management, transportation, property management, hospitality, construction, or another multi-location service organization. Experience with contract-based billing, cost reimbursements, pass-through expenses, or special-event accounting. Experience working with operational managers to review location financial performance. Experience with Microsoft Dynamics, Sage, QuickBooks, or a comparable ERP or accounting system. Core Competencies Multi-location accounting Accounts receivable billing Site P&L reconciliation Contract interpretation Pass-through expense billing Transportation and special-event billing Revenue and expense analysis General ledger reconciliation Variance analysis Month-end close Internal controls Customer service and dispute resolution Deadline management Cross-functional collaboration Performance Expectations Complete all assigned billings accurately and within established deadlines. Ensure that site profit and loss statements are reconciled and supported each month. Identify and resolve billing discrepancies before they materially affect customer accounts or financial reporting. Maintain complete supporting documentation for invoices, reconciliations, and journal entries. Communicate billing concerns and financial variances promptly to accounting leadership. Demonstrate ownership, accountability, professionalism, and confidentiality in all assigned responsibilities. Physical and Work Requirements Ability to work in an office environment and use a computer for extended periods. Ability to communicate regularly with accounting personnel, operational management, customers, and vendors. Occasional overtime may be required during month-end close, major special events, audits, or other high-volume billing periods. Equal Employment Opportunity Our client is an equal opportunity employer. Employment decisions are based on qualifications, experience, business requirements, and job-related criteria without regard to any status protected by applicable federal, state, or local law. #J-18808-Ljbffr