Procurement Specialist

Procurement SpecialistASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes.With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients—powered by AI, integrated creative, and next-gen content strategy—and for the business itself, driving both revenue and enterprise value.The procurement specialist is the point of contact between our vendors and ASTOUND personnel. As a procurement specialist, you will coordinate purchasing with the Project Managers, Project coordinators, operations, and accounting. As a member of the procurement department, you will be responsible for verifying RPOs, preparing, and forwarding purchase orders, assure that the ordered material will meet project deadlines, budget verification, and control. Keep constant communication on the status of these orders and verify the receipt of the items.Key Responsibilities:Verifies RPOs by comparing items requested to master Lists; recommending alternatives, and revising unclear items with the requester.Prepares purchase orders by verifying specifications and prices.Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.Verifies receipt of items by comparing items received to items ordered; resolves shipment in order with suppliers.Authorizes payment for purchases by forwarding receiving documentation.Keeps information accessible by sorting and filing documents.Orders raw materials and helps manage inventorySource project-related itemsAssist the Estimation Department.Liaises with Production and Project team members on material purchasing.Liaises with Logistics to coordinate shipments.Work with AP to collect missing invoices and correct purchase ordersAssist with credit card reconciliationCreate new vendor accountsMeet with potential and existing vendors to get samples, product briefs, and working relationshipsQualifications:Preferred 1-2 years of procurement experience, preferably in project-based industries such as trade shows, events, or custom fabrication.Good communication skills both written and oralAble to work in a fast-paced environmentAble to negotiate and effectively source materialsAbility to read blueprints, and shop renderingsGood math skillsExcellent client and customer service skillsEfficient clerical skillsDetail-oriented, forward-thinking, fast-actingKnows how to use Excel, Word, and Office 365Previous knowledge and experience in Procurement are assets.Supply ManagementTracking Budget ExpensesVendor relationshipsOrganizationCost AccountingThe Values You Align With:Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.Benefits and Compensation:The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.Excellent Medical InsuranceExcellent Dental InsuranceExcellent Vision InsurancePaid Time Off, Holiday Pay401K matching program after 90 days of employment100% Company Life and Long-Term Disability CoverageEmployee Referral ProgramDiversity Commitment:We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.