Administrative Assistant

Administrative Assistant

Perkins&Will Atlanta studio is looking for an organized Administrative Assistant to support studio leaders and project teams with scheduling, travel, consultant agreements, and day-to-day office operations. Typical years of requisite experience: 1-3+ years. Professional licensure: not required.

Common and baseline responsibilities:

• Provides administrative support to an individual, team, department, or group in the firm.
• Organizes and schedules meetings and appointments.
• Assists studio leaders with travel arrangements and/or expense reports as needed.
• Provides support to the Office Manager or Talent Manager for special projects as needed.
• Assists PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software as needed.
• Assists Project Teams.
• Orders lunches and sets up for internal meetings and client meetings.
• Provides support for front desk, including answering phones, receiving and distributing packages as needed.
• Sends correspondence to Consultants and General contractors.
• Requests Certificate of Insurance certificates from legal department.

High-level summary of critical, baseline technical skills and certifications:

• Proficiencies: Effective verbal, written communication and organizational skills.
• Strong attention to detail and excellent time management skills.
• Proven ability to execute tasks and able to work independently.
• Flexible, high service orientation, and a quick learner.
• Software: Knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Licensure/Certifications/Education: Associate or bachelor's degree preferred.