Administrative Assistant - Environmental Services

Administrative Assistant

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within the Environmental Health & Safety (EH&S) Department, the Administrative Assistant provides essential administrative and operational support that helps maintain efficient departmental operations, supports leadership priorities, and ensures effective service for employees, customers, contractors, and internal stakeholders.

The Administrative Assistant serves as a key resource for coordinating departmental processes, managing administrative functions, and supporting daily operations. The Administrative Assistant works across a variety of business areas including timekeeping, customer service, procurement, records management, and office coordination. This Administrative Assistant role contributes to the smooth operation of EH&S services throughout UT MD Anderson.

The ideal candidate for this Administrative Assistant role will possess a combination of administrative experience, customer service skills, organizational abilities, and proficiency supporting operational processes. Candidates with experience in timekeeping, payroll coordination, procurement, office administration, financial support activities, and customer-facing responsibilities are encouraged to apply. Education, experience, and license requirements are outlined below; because preferred qualifications were not provided, minimum qualifications should be used as a reference.

Salary Range: Minimum $ 41,000.00- Midpoint $51,000.00- Maximum $61,000.00

Why Us? At UT MD Anderson, the Administrative Assistant plays an important role in supporting Environmental Health & Safety operations that contribute to a safe, efficient, and service-focused environment. This position offers opportunities to develop expertise across administrative, financial, operational, and customer service functions while supporting a mission-driven organization committed to excellence, collaboration, and professional growth.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.

Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.

Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Key Responsibilities

• Serve as the department's primary timekeeper, managing Kronos timekeeping, payroll coordination, attendance tracking, and related reporting.
• Provide front desk and customer service support by answering calls, responding to inquiries, managing departmental email accounts, and directing customers to appropriate resources.
• Coordinate office operations, including conference room scheduling, mail distribution, office supply management, copier maintenance, parking validations, tracking parking card usage, and fleet vehicle reservations.
• Process contractor badges, maintain departmental records, and support general office administration.
• Assist with financial and procurement activities, including purchase requisitions, invoices, purchase orders, check requests, reconciliations, budgeting support, and inventory management.
• Support shipping and receiving activities, maintain vehicle logs, assist with compliance tracking, and contribute to special projects and departmental initiatives.
• Provide backup support to other administrative staff as needed.
• Other duties as assigned

Education

• Required: High School Diploma or Equivalent
• Preferred: Bachelor's Degree, Certified Administrative Professional

Work Experience

• Required: 4 years Administrative/secretarial experience, or
• No experience required with preferred degree or CAP certification

Other Requirements: Must pass pre-employment skills test as required and administered by Human Resources. The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.