Executive Assistant

Executive Assistant to the COO

Location: New York, NY (5 days onsite)

Schedule: MondayFriday, 9:00 AM 5:00 PM

Compensation: $65,000 $75,000 (Exempt)

Overview

A fast-paced, high-growth organization is seeking a highly proactive and resourceful Executive Assistant to support the Chief Operating Officer (COO). This role is ideal for someone who thrives in a dynamic environment, can pivot quickly, and takes initiative with minimal direction.

The Executive Assistant will serve as a trusted partner, balancing executive, operational, administrative, and personal responsibilities. The position requires strong judgment, discretion, and the ability to anticipate needs in a constantly evolving environment.

Key Responsibilities

Executive & Administrative Support

• Manage and optimize the COOs complex and frequently changing calendar
• Coordinate domestic and international travel arrangements, including full itineraries
• Prepare and manage internal and external communications on behalf of the COO
• Track and submit expenses and support reporting processes
• Ensure seamless day-to-day administrative operations

Operational & Project Support

• Execute and support a variety of high-impact, ad hoc projects across departments
• Partner with cross-functional teams including Operations, Sales, HR, and Finance
• Assist in developing timelines, tracking deliverables, and driving project completion
• Take initiative in ambiguous situations with little direction
• Act as a liaison to senior leadership and other departments to ensure priorities move forward

Personal Assistant Support

• Manage personal scheduling and logistics for the COO
• Handle administrative processes such as documentation, renewals, and scheduling of services
• Manage confidential personal matters with professionalism and discretion

Qualifications

• 24 years of experience supporting senior executives in a fast-paced environment
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and adapt to shifting deadlines
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and confidentiality
• Comfortable working independently with minimal oversight

Featured benefits

• Medical insurance
• Vision insurance
• Dental insurance
• 401(k)

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