Staff Accountant/Bookkeeper

Salary Requirements $28.85 - $32.69 hourly Classification Non-exempt Organization Description Naples Botanical Garden is a 170-acre world‑class paradise, featuring the flora and cultures of the tropics and sub‑tropics including Brazil, the Caribbean, Southeast Asia, and Florida. The Garden’s mission is to connect people and plants through display, education, conservation, and applied science. The Garden has beautifully restored native habitats, cultivated gardens, walking trails, and public programming that offer education and enjoyment for people of all ages. Naples Botanical Garden is a 501(c)3 organization. Position Summary This full‑time Staff Accountant/Bookkeeper position completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices and timecards. It also processes payroll and performs accurate data entry of general journal entries. This is an onsite position. Primary Duties and Responsibilities Accounts Payable and Accounts Receivable (40%) Manage A/P and its systems, which include but is not limited to updating admin settings, monitoring purchase orders and inbox, and batching invoices for payment. Process invoices and payments for in‑house A/P requests (physical checks) and data entry into SAGE. Monitor credit card logs/envelopes for submissions/approvals through Spend & Expense platform. Review accounting codes assigned to transactions. Sync Bill.com (A/P) and Spend and Expense data into accounting software SAGE Intacct. Resolve any errors identified in the sync to SAGE. Verify travel expense reports. Monitor and maintain group accounting e‑mail box. Provide training to staff on third‑party payables, credit card, and payroll systems. Maintain W‑9 files, request vendor W‑9s and vendor or supplier agreement forms. Maintain paper and digital archive. Prepare 1099s. Complete daily deposits and credit card requests into the bank. Create invoices to specific customers when needed. Complete cash application related to cash deposits received in SAGE. Maintain the subledger and general ledger in balance. Payroll Processing (20%) Bi‑weekly processing of payroll through Paylocity. Collect approved expense reimbursements from employees, maintain good record‑keeping and submit payments with payroll. Pay benefits and payroll deductions (Florida Blue, Guardian, Vanguard, and WEX). Import 403(b) records into Vanguard portal and data entry in SAGE. Import HSA data into Discovery portal and data entry in SAGE. Track imported records and coordinate any issues with respective individuals (Vanguard or WEX agent and HR). Manage employee payroll questions/requests. Operational Accounting (30%) Account reconciliations – bank accounts, balance sheets, etc. Catering – collect invoices from Development Events Manager, validate with Planning Pod. Café COGS – monthly collection of inventory report from Café, calculate COGS and journal entry. Sales tax – calculation, reporting, and filing. Berger Shop/ Event Network – collect payment reports, communicate to Development for donations that need to be entered in Raisers Edge (RE). Download all banking and merchant statements. Perform various journal entries based on the above activities. Additional Responsibilities (10%) Perform other duties as assigned and required. Requirements / Qualifications Degree in accounting, finance, or business administration. 2–4 years’ experience with similar functions. Experience in Sage Intacct is a plus. Proficient with Microsoft Office (Excel proficiency required; pivot table, basic formulas, etc.). Understanding of import/export of CSV files. Basic understanding of normal business practices, GAAP awareness useful. Good attention to detail. Organized, able to prioritize and manage time effectively, able to work independently. Clear, concise, and accurate oral and written communication skills. Ability to develop and maintain positive and effective working relationships with other staff, clients, and the public. High level of accuracy and good proof‑reading skills. Ability to use standard office equipment (copier, scanner, etc.). Work is primarily sedentary; no special demands are required. A pre‑employment background check required. Benefits Medical Dental Vision Life insurance Retirement plan with matching Long‑short term disability PTO Paid holidays Garden perks Naples Botanical Garden is an Equal Opportunity Employer. The Garden has a long‑standing policy of employment and advancement based solely upon qualifications to perform the essential elements of a position without regard to age, creed, gender, national origin or ancestry, race, color, religion, veteran status, pregnancy, marital status, HIV status, genetic information, sex, sexual orientation, handicap or mental or physical disability. #J-18808-Ljbffr