Real Estate Office Operations Coordinator

Job Description

Job Description

Real Estate Office Operations Coordinator

Are you the person who notices what needs to be done and takes care of it before someone has to ask?

BHHS - Hodrick Realty is hiring a full-time Office Operations Coordinator to support our Williamsport and Lewisburg offices. This position combines office administration, real estate transaction support, agent services, and process management.

This is an opportunity for an experienced professional who wants more responsibility than a traditional receptionist or secretary role. You will have ownership of recurring office processes, maintain a scheduled presence in two locations, and help keep agents, files, and office operations organized.

The employee will work in one location per day according to an established office schedule.

• $45,000–$55,000 annually, depending on experience

• 15 paid vacation and personal days

• Paid holidays

• SIMPLE IRA with company match after eligibility requirements are met

$45,000 - $55,000

• Coordinate daily administrative operations for the Williamsport and Lewisburg offices

• Maintain a reliable schedule and professional presence in both locations

• Answer phones, welcome visitors, process mail, and assist with routine office needs

• Enter listings and transactions into MLS and company systems

• Upload photographs, documents, and property information accurately

• Review files for required documents, signatures, and missing information

• Track administrative deadlines and follow up with agents about outstanding items

• Coordinate completed transaction information with the accounting department

• Maintain agent rosters, licenses, contact information, office records, keys, and access credentials

• Support agent onboarding and offboarding

• Assist agents with routine MLS, transaction, and office procedures

• Organize company meetings, training sessions, recruiting events, and special projects

• Maintain office supplies, equipment, vendor relationships, and recurring service schedules

• Create checklists and written procedures for recurring administrative work

• Identify inefficient processes and recommend practical improvements

• Escalate contract, compliance, personnel, and brokerage questions to the appropriate leader

• Protect confidential company, agent, and client information

• At least three years of professional administrative or operations experience preferred

• Experience in real estate, title, mortgage, banking, insurance, or a legal office is strongly preferred

• Highly organized and comfortable managing multiple deadlines

• Strong attention to detail and document accuracy

• Clear, professional written and verbal communication

• Able to work independently without constant supervision

• Comfortable following up with agents regarding missing documents and information

• Able to learn multiple MLS and transaction-management systems

• Proficient with Microsoft Office, Google Workspace, and web-based business applications

• Sound judgment and respect for confidential information

• Reliable transportation and ability to report regularly to both Williamsport and Lewisburg

• Real estate license is helpful but not required

BHHS - Hodrick Realty is a locally owned real estate brokerage serving North Central Pennsylvania through six offices. Our company provides agents with administrative support, marketing, technology, training, coaching, and experienced brokerage leadership.

We believe strong operations create a better experience for our agents and their clients. The person in this role will help us build consistent systems, improve communication, and keep important work from falling through the cracks.

If you are dependable, organized, proactive, and comfortable taking responsibility for the outcome of your work, we would like to hear from you.

BHHS - Hodrick Realty is an equal opportunity employer.