Litigation Docketing Specialist

Litigation Docketing Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our West Coast Regional Litigation Docketing Team as a Litigation Docketing Specialist located in one of the following offices: Sacramento, San Francisco, Silicon Valley, Los Angeles, Orange County or San Diego.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based out of one of the following offices: Sacramento, San Francisco, Silicon Valley, Los Angeles, Orange County or San Diego on a remote basis. This role reports to the Litigation Docketing Supervisor.

Position Summary

The West Coast Regional Litigation Docketing team is a group of experienced legal professionals who have chosen to channel their strong litigation skills into the focus area of calendaring management. The team provides centralized docketing using ProLaw for multiple offices including several national practice area groups. We are looking for a candidate to join the West Coast Regional Team of Litigation Docketing in the role of Litigation Docketing Specialist with litigation experience in California. We are considering candidates who can work remotely but live in close proximity to one of our six California offices. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Reviews emails received within each assigned public folder comprised of internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessity
• Makes informed decisions as to whether the docket items qualify to be added to each case teams' Outlook calendar
• Assesses and stages priority of all received items to create a queue for each public folder
• Enters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules
• Communicates with case teams to gather necessary information on case set-ups and management
• Performs limited research as needed in the context of verifying applicability of deadlines
• Responds to inquiries from the litigation teams regarding docketed events, deadlines, and rules
• Maintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket dates
• Promotes the firm's docketing policies and procedures through all communications with litigation teams

Qualifications

Skills & Competencies

• Substantial experience computing deadlines for state, federal and appellate courts
• Strong knowledge of litigation processes, court rules and procedures
• Strong critical thinking skills to process complex orders and analyze effects on other case deadlines
• Ability to research, analyze and summarize issues in writing and possess excellent attention to detail
• Familiarity with various court websites, docket searching and document retrieval databases
• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
• Candidate must be a self-starter who can work independently with minimal supervision
• Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

Education & Prior Experience

• Bachelor's Degree or equivalent experience preferred
• Minimum 7 years of current California Litigation experience on case teams and 7 years of current Federal Litigation experience
• Prior litigation paralegal or legal secretary experience preferred
• Prior work experience in large firms preferred

Technology

• Prior experience with rules-based calendar systems (ProLaw, Compulaw or eDockets software) required
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat
• Exceptional computer skills with the ability to learn new software applications quickly
• Understanding of AI capabilities, limitations, and responsible use in a professional environment
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality

The expected pay range for this position is:

California: $40.75 to $45.19

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, we will consider qualified applicants with arrest or conviction records for employment.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Greenberg Traurig