Assistant Manager - Legal Billing

Job Title

What You Will Be Doing

• Assist in supervising the Accounts Receivable and Collections team (currently three Collection Analysts and two AR Clerks), providing guidance and support as needed.
• Perform AR and collections tasks when necessary, including posting client payments and resolving discrepancies.
• Monitor client payment status in ARCS and ensure records are updated accurately.
• Communicate with clients regarding outstanding receivables and payment issues.
• Coordinate with the Accounts Receivable Manager regarding NSF checks.
• Review bank statements regularly to confirm timely recording of collections.
• Maintain positive relationships with key clients regarding AR and collections matters.
• Process bill, payment, and write-off reversals with appropriate approvals.
• Assist in generating monthly AR reports, reminder statements, and ad hoc financial reports.
• Support initiatives to improve the efficiency and effectiveness of the AR/Collections department.

Experience You Will Need

• Bachelor's degree in Accounting, Finance, or Business Administration.
• 2+ years of experience in accounts receivable or collections, preferably in a law firm or professional services environment.
• Prior experience in a supervisory or team lead role preferred.
• Familiarity with Elite Financial Systems and ARCS Mini-Soft is a plus.
• Strong communication skills with the ability to interact effectively across all levels.
• Excellent organizational, problem-solving, and decision-making abilities.
• Proficiency in Microsoft Word and Excel.