Receiving Clerk

Receiving Clerk (Inventory Systems & Documentation)

The Receiving Clerk (Inventory Systems & Documentation) is responsible for accurate and timely processing all incoming and outgoing material transactions within the company's inventory system. This role plays a critical part in maintaining inventory integrity by ensuring all receipts, returns, and customer pickups are properly documented and recorded. This position is highly detail-oriented and serves as the primary liaison between Receiving, Accounting, and Purchasing to ensure clear communication, accountability, and efficient material flow.

Key Responsibilities:

• Inventory System Management
• Accurately enter all receiving transactions into the Fishbowl inventory management system.
• Verify received quantities against purchase orders and packing slips before system entry.
• Maintain real-time accuracy of inventory records to support production and financial reporting.
• Investigate and resolve discrepancies in coordination with Purchasing and Accounting.
• Documentation & Record Control
• Complete and maintain all receiving documentation, ensuring proper filing and traceability.
• Process and track all return merchandise authorizations (RMAs) and associated paperwork.
• Document customer pickups and ensure all materials are properly removed from inventory within Fishbowl.
• Maintain organized digital and/or physical records for audit and compliance purposes.
• Small Parcel & Dock Coordination
• Manage and log in all small parcel deliveries (FedEx, UPS, Amazon, etc.) received at the dock.
• Ensure timely distribution of incoming packages to appropriate departments.
• Coordinate with warehouse personnel to ensure proper handling and staging of received items.
• Cross-Functional Communication
• Serve as the primary point of contact for receiving-related inquiries from Accounting and Purchasing teams.
• Communicate receiving issues such as shortages, damages, or incorrect shipments promptly.
• Support internal teams by providing accurate and timely receiving data.
• Process Improvement & Accountability
• Help establish and maintain standardized receiving processes and documentation procedures.
• Identify opportunities to improve efficiency, reduce delays, and enhance inventory accuracy.
• Support efforts to streamline communication between departments and improve workflow consistency.

Work Environment:

• Manufacturing plant or warehouse setting
• Exposure to machinery, noise, dust, and varying temperatures
• Requires standing, walking, bending, and lifting for extended periods
• Use of personal protective equipment (PPE) as required

Schedule:

• Full-time position
• Monday through Friday from 7:00 a.m. to 3:30 p.m.
• May require shift work, overtime, or weekend hours depending on production needs

We are not accepting candidates from staffing firms or recruiters for this position.

Benefits:

Volumod offers a comprehensive and competitive benefits package designed to support our employees' health, financial well-being, and work-life balance. Eligible employees receive medical, dental, and vision insurance, along with company-paid life and disability coverage. We provide a 401(k) plan with company contributions, paid time off, and paid holidays. Additional benefits include ancillary coverage such as critical illness, hospitalization, accident, tuition reimbursement, employee assistance programs, and production bonus programs. Our goal is to invest in our team by providing meaningful benefits that help you thrive both personally and professionally. This is a fast-paced, fun environment where a trade can be learned, a sacred space created, and a life can be transformed.

Requirements:

Qualifications:

• High school diploma or GED required, associate's degree preferred.
• 2+ years of experience in receiving department, inventory control, or administrative support within a warehouse or manufacturing environment.
• Experience with inventory management systems (Fishbowl or similar ERP/WMS preferred).
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficient in Microsoft Office (Excel, Outlook, etc.).
• Strong organizational and time management skills.

Core Competencies:

• Attention to Detail & Accuracy
• Inventory System Integrity
• Documentation Control
• Communication & Coordination
• Problem Solving
• Accountability

We are not accepting candidates from staffing firms or recruiters for this position at this time.