Shipping and Receiving Clerk

POSITION SUMMARY

The Shipping & Receiving Clerk is responsible for the accurate and timely receipt, handling, storage, preparation and shipment of materials and finished goods. This position verifies incoming materials against purchase orders and shipping documentation, identifies shortages, damage, or discrepancies and ensures materials are routed to the appropriate department or storage location.

The Shipping & Receiving Clerk also prepares customer orders for shipment, maintains accurate shipping, receiving, purchasing and inventory records, performs required ERP system transactions, and coordinates with internal departments to support inventory availability and on-time delivery.


POSITION GUIDELINES

• Maintain confidentiality and act professionally.
• Demonstrate competence, dependability and accountability.
• Maintain a positive and collaborative attitude.
• Demonstrate strong organizational skills and the ability to manage multiple priorities.
• Adapt effectively to changing priorities and business needs.
• Maintain a high level of attention to detail, accuracy and quality.
• Work effectively both independently and as part of a team.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES

Receiving & Material Handling

• Receive, unload, unpack, sort, count and inspect incoming materials and supplies.
• Verify received goods against purchase orders, bills of lading, packing slips and other applicable documentation.
• Identify and report shortages, damage, defects or other discrepancies.
• Issue and route received materials to the stockroom, warehouse, production department or other designated location.
• Place materials and supplies in assigned shelves, racks, floor locations or other designated storage areas.
• Handle and move materials in accordance with established safety and material-handling procedures.

Shipping

• Pick, prepare, pack, label and process customer orders and other materials for shipment.
• Select appropriate boxes, crates, skids, packing materials and other shipping supplies based on product and transportation requirements.
• Properly brace, block, secure and protect products to prevent shifting, damage or loss during transit.
• Process and route outgoing shipments using appropriate transportation methods and established shipping procedures.
• Prepare and maintain required shipping documentation and records.
• Support accurate and on-time delivery of customer orders.

Inventory, Purchasing & ERP Transactions

• Maintain accurate purchasing, receiving, shipping and inventory-related documentation.
• Perform required transactions and updates in the ERP system, including purchase order receipts and applicable inventory or purchasing changes.
• Process inventory purchase orders, price changes and other system updates as assigned.
• Coordinate KANBAN purchasing activities with appropriate departments to help maintain inventory at planned levels.
• Maintain shipment files, records, and reports as required.

Safety, Quality & General Responsibilities

• Follow all company safety policies and procedures, including the proper use of personal protective equipment (PPE) when required.
• Maintain a clean, organized and safe work area.
• Handle products and materials in a manner that protects product quality and prevents damage.
• Maintain regular, consistent and punctual attendance.
• Work additional hours, including occasional evenings or weekends, as necessary to support business needs and on-time delivery.
• Perform other duties and responsibilities as assigned.

QUALIFICATIONS

Experience/Background

• Minimum (3) years of relevant shipping and receiving experience, preferably in a manufacturing environment
• Previous experience working with ERP systems, Made-2-Manage ERP System preferred
• This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). Must be U.S. persons or protected individual within the meaning of ITAR. ITAR defines a U.S. person and protected individuals as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), U.S. Temporary Resident, Political Asylee, or Refugee

Skills
• Basic computer proficiency, including Microsoft Word, Excel, Outlook/email, ERP transactions, and shipping software.
• Ability to read and interpret company documents, including safety rules, operating/ manufacturing instructions, policies and procedures.
• Ability to manage time, prioritize responsibilities and handle multiple tasks while maintaining accuracy and attention to detail.
• Proficiency in English sufficient to read and understand work instructions and communicate effectively in writing and verbally.
• Strong verbal and written communication skills; effective interpersonal skills to drive tasks to completion
• Must be highly motivated, self-starter and work as a team player
• Must have high levels of attention to detail and quality, be able to multitask and stay organized
• Must demonstrate the ability to act professionally
• Must be able to occasionally move about in production areas as needed
• Ability to lift up to 50 pounds


Education
• High School Diploma or equivalent


ENVIRONMENTAL & PHYSICAL REQUIREMENTS

Manufacturing / Non-Sedentary Requirements

Incumbent must be able to perform the essential functions of the job. Work may be performed in an office or warehouse environment. Typically requires the ability to spend 66%+ hours each workday doing the following activities: stand for extended periods of time, walk, bend, stoop, or climb. May have possible exposure to dust and may require the ability to lift and/or push up to 50 pounds 33% - 66% of the time.

ADDITIONAL INFORMATION REGARDING JOB DUTIES AND JOB DESCRIPTIONS

Job duties include additional responsibilities as assigned by one's supervisor or another manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Piezo Technologies, LLC reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. Piezo Technologies, LLC shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.