Administrative Specialist

Employment Resource Group is seeking a tech-savvy, detail-oriented Administrative Specialist to join our on-site Operations team. This role is centered on accurate data entry and day-to-day administrative support, including phone coverage, document and presentation preparation, and the recurring office tasks that keep our executive team free to focus on high-value work. The position also supports our marketing efforts, including social media content. The ideal candidate is organized, dependable, quick to learn new systems, and comfortable moving between data, documents, and creative projects. Key Responsibilities Data Entry & Administrative Support Enter, update, and maintain accurate records in ERG's systems and databases, and verify data for completeness and consistency Provide general administrative support to the Operations team, handling recurring office tasks that keep the executive team focused on high-value work Answer and route incoming calls and take accurate messages as part of the Operations team's phone coverage rotation Assist the Operations team with special projects, event preparation, and internal programs as needed Maintain organized electronic files and shared resources Presentations & Documents Build, format, and update professional presentations (including search presentations and internal decks) that reflect ERG's brand standards Prepare candidate- and client-facing documents, templates, and one-pagers with a high attention to detail Proofread materials for accuracy, consistency, and polish before they are shared Social Media & Marketing Support Create, schedule, and post content across ERG's social media platforms, including LinkedIn Support culture and recruiting content such as employee recognition, milestones, and events Design simple graphics and short-form content using tools such as Canva Track basic engagement metrics and share ideas for improving reach Qualifications Required High school diploma or equivalent; associate's or bachelor's degree in Business, Communications, Marketing, or a related field preferred 1+ years of experience in data entry, administrative, or office support (marketing or communications experience a plus) Exceptional accuracy and attention to detail, including with high-volume data entry Strong tech proficiency: Microsoft 365 (especially Excel, PowerPoint, Word, and Outlook) and the ability to quickly learn new software, databases, and platforms Experience designing and formatting professional presentations in PowerPoint or similar tools Familiarity with social media platforms (LinkedIn, Facebook, Instagram) and content creation tools such as Canva Professional phone manner, clear written communication, and the ability to manage multiple priorities in a fast-paced environment Preferred Experience with WordPress, short-form video editing, or email marketing tools Familiarity with a recruiting, staffing, or professional services environment Core Competencies Self-starter who takes initiative and anticipates needs Dependable, organized, and deadline-driven Discreet and professional with confidential information Creative eye for design, consistency, and brand voice Collaborative team player with a positive, solutions-oriented attitude #J-18808-Ljbffr Employment Resource Group, Inc.An EOS company