Document Control Specialist- Contract

Job Description

Job Description

This job is posted on behalf of Advanced Technical Staffing Solutions by Top Echelon.

ATSS has a client in Savannah, GA looking for a contract Document Control Specialist.

Looking for a long term (24+ month) contract person at a Chemical Plant in Svannah GA.

Term: 24-month contract, with intent to extend beyond the initial term for the right candidate

Start: November 2, 2026 Schedule:

Onsite 5 days per week, full time.

Typical week is 40 hours Location:

Onsite in Savannah, GA.

Pay rate – $25-35/hour.

Position Summary

The Document Control Specialist manages engineering drawings, project records, maintenance work order documentation, and contractor safety compliance records for a chemical manufacturing facility. The role is weighted toward capital project work for roughly the first 24 months, then shifts to a blend of capital projects and maintenance. This role is intended to be the primary Document Controller after the initial 24 months.

Responsibilities

Capital Projects

• Receive, file, and upload project documents from Project Managers to SharePoint project folders • Process drawing requests from engineering firms and issue drawings by transmittal • Issue new drawings and maintain revision control on all released drawings • Manage the drawing check-out and check-in log, and report overdue check-outs monthly to the Capital Site Leader • Manage document flow to and from engineering firms, contractors, and equipment vendors • Confirm as-built drawings and turnover documents are received from engineering firms and contractors • At project closeout, transfer all final documentation files in SharePoint project folder to the site network drive. Includes, but not limited to, O&M manuals, site plans, P&IDs, Plot Plans, Loop Sheets, One Lines, equipment drawings • Update record drawings when MOCs close in Global MOC, so P&IDs and other process safety drawings stay current • Archive superseded drawings and documents from circulation when a new revision is issued

Maintenance
• Enter maintenance work order completion, history, and labor confirmations in SAP • File maintenance paper records, including PM and pump work orders • Coordinate filing and records with the Maintenance Warehouse Supervisor • Support E&I with single-line diagrams and loop sheets as needed • Apply site record retention requirements and support internal and external audits

HSES and Contractor Support

• Compile monthly contractor and craft labor hours for the front office for OSHA recordkeeping and safety incident rate calculations • Send ISNetworld training links to incoming contractors • Obtain and file contractor weekly permit audits • Verify contractor training completion, then issue hardhat safety stickers • Coordinate with the front office on visitor badge verification • Attend monthly and quarterly contractor safety meetings Records and Reporting • Track and report weekly hours split between capital project work and maintenance work • Maintain accurate standard operating procedures for document specialist role • Maintain a master drawing index and document register

Document Control Standards and Training

• Maintain and update the site's document control standards, including drawing numbering, revision conventions, title block, file-naming, and CAD requirements • Train engineering firms, contractors, and equipment vendors on site document control and turnover requirements before project work begins • Review incoming submittals and turnover packages for compliance with site standards, and return non conforming documents for correction • Train new site personnel and Project Managers on document control procedures and SharePoint folder structure as needed • Recommend improvements to document control processes and tools

Qualifications

Candidates should bring experience from one or more of the following backgrounds: • Document control, records management, or project document coordination • CAD drafting or design (AutoCAD), industrial, civil, or MEP • Engineering or maintenance technician, or technical assistant • Maintenance planning clerk, CMMS administrator, or storeroom administrator • Project coordinator or project administrator in construction or engineering

Required

• High school diploma or GED • 2+ years in one of the backgrounds above, in an industrial, construction, utility, or engineering setting • Strong proficiency in Excel, SharePoint or a similar document platform, and Windows file management • Ability to read engineering drawings and recognize P&IDs, PFDs, electrical single lines, loop sheets, and site plans, or demonstrated ability to learn them quickly • Organized and detail oriented, comfortable working directly with engineers, craft, and contractors

Preferred

• Associate degree or technical certificate in drafting, engineering technology, construction management, or a related field • AutoCAD or AutoCAD LT • SAP, or another CMMS such as Maximo • Experience with drawing revision control and transmittals • Brava! or a similar drawing viewer • ISNetworld or similar contractor safety qualification systems • Exposure to MOC and process safety information requirements • Chemical or process plant experience