Office Clerk

Office Clerk

This role supports a manufacturing site by managing batch records, cleaning and assembly sheets, and other controlled documentation. You will help ensure that all records are organized, traceable, and readily available to authorized colleagues, maintaining them in accordance with site procedures and supporting document review, filing, retention, and retrieval workflows. Working closely with manufacturing, quality, and administrative teams, you will keep documentation moving through the correct processes and maintain the integrity of the records library.

Responsibilities

• Receive, organize, and maintain batch records and controlled documents.
• Review records for completeness, including signatures, dates, and required attachments.
• File and index documents in physical and electronic record systems.
• Track document movement between departments and maintain status logs.
• Retrieve records for audits, inspections, and business needs.
• Support archiving, retention, and records-management activities.
• Maintain organized records storage areas and inventory.
• Communicate with internal teams regarding documentation needs and discrepancies.
• Handle confidential information in accordance with procedures.
• Perform general office tasks including data entry, scanning, copying, and document preparation.

Essential Skills

• High school diploma or equivalent.
• 1+ year of administrative, clerical, records management, or document-control experience.
• Experience organizing, filing, and retrieving documents in structured record systems.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and electronic document systems.
• Effective written and verbal communication skills.
• Ability to follow procedures, manage routine tasks, and work independently.
• Ability to collaborate with cross-functional teams.
• Business-level English proficiency.

Additional Skills & Qualifications

• Experience in a manufacturing, laboratory, quality, or regulated environment preferred.
• Knowledge of batch records, document control, and records-retention practices preferred.
• SAP or ERP system experience preferred.
• Background as an Administrative Assistant, Office Coordinator, Records Clerk, File Clerk, or Data Entry Specialist preferred.
• Strong filing, records-management, and administrative support experience highly desirable.

Work Environment

This position operates in an office setting, supporting manufacturing, quality, and administrative teams. You will work extensively with physical filing systems, records libraries, and electronic document or records systems, including Microsoft Office and potentially ERP tools such as SAP. The role involves regular handling of controlled and confidential documentation, requiring careful adherence to procedures and record-retention schedules. You can expect standard office hours, recurring tasks, and a detail-oriented workflow focused on accuracy, organization, and timely support for inspections, audits, and operational needs. Professional office attire is appropriate for this environment.

Job Type & Location

This is a Contract position based out of Cincinnati, OH.

Pay and Benefits

The pay range for this position is $17.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)