Office Manager for Athletics

Description

NORTHWEST NAZARENE UNIVERSITY

DEPARTMENT OF INTERCOLLEGIATE ATHLETICS

Office Manager for Athletics

Department of Intercollegiate Athletics

Northwest Nazarene University (NNU) athletic programs compete at the NCAA Division II level. NNU is a member of the Great Northwest Athletic Conference (GNAC) which is comprised of the following ten members: University of Alaska-Anchorage, University of Alaska-Fairbanks, Central Washington University, Montana State University-Billings, Northwest Nazarene University, Saint Martin's University, Seattle Pacific University, Simon Fraser University, Western Oregon University, and Western Washington University. NNU offers the following nine sports for women: basketball, cross country, golf, soccer, softball, track & field (indoor and outdoor), STUNT, and volleyball. NNU offers the following eight sports for men: baseball, basketball, cross country, golf, soccer, lacrosse, and track & field (indoor and outdoor).

Description of Position

Northwest Nazarene University is accepting applications for the position of Office Manager for Athletics & Kinesiology. The Office Manager will organize and coordinate administrative tasks and procedures to ensure effectiveness and efficiency within the Athletics Department. This position is classified as a non‑exempt, full‑time Staff position. This position reports to the Director of Athletics (AD).

Northwest Nazarene University is sponsored by the Church of the Nazarene and seeks to reflect the cultural and ethnic diversity of the body of Christ in its faculty, staff, administration and students. All those interested are encouraged to apply and will be evaluated equitably.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greets constituents, guests, and students, answers phone, oversees administrative duties, and serves as contact person for Athletics and Sport & Exercise Science.
• Leads the staffing processes for all coaches, staff, GA’s and other personnel working in the Athletic Department. Works closely with Athletic Director, Associate AD of Compliance, IT and HR. Coordinating on‑boarding and off‑boarding with HR and IT.
• Prepares required NCAA paperwork and reports in coordination with Associate Athletic Director of Compliance, Student Affairs and other offices across campus.
• Develops, secures signatures, and files contracts as needed. Including game contracts, rental contracts, sponsorship contracts, etc. Then process game guarantee checks from contracts.
• Serves as budget monitor by producing monthly reports for AD; meets with coaches on budgets as needed.
• Assists with department event planning and logistics, including implementation of events.
• Communicates purchase process and renewals with reserved indoor season pass holders through Vivenu ticketing system.
• Inputs room reservation requests, facilities workorders, supply orders and mail run.
• Puts together revenue and donation deposits for the Finance Office and University Advancement.
• Processes any check orders or employee reimbursements, follow‑up on all outstanding PO’s.
• Collaborates with Sport & Exercise Science Chair to schedule classroom space and develop a course schedule.
• Performs other duties as assigned.

Requirements

Minimum Qualifications

• Strong communication skills, both written and oral
• Ability to maintain confidential information
• Strong organizational skills
• Intermediate to advanced proficiency in Microsoft Word and Excel
• The University requires that all candidates be Christians (preferably in the Wesleyan tradition) and must be comfortable with and in agreement with the mission and lifestyle values of NNU. Candidates are asked to respond to the information items listed on the “NNU Christian Mission requirements”.

Preferred Qualifications

• Event planning and management
• Database and bookkeeping experience
• Budget management
• NCAA knowledge
• Online ticketing experience

Compensation

Salary will be determined by the educational background and experience. Personnel receive a generous benefits package including health, vision and dental insurance for employee and family, life and disability insurance, flexible & health spending plan, tuition benefits, annual & sick leave, opportunities for professional development, and a retirement program. This is a 0.80 FTE appointment. The schedule is flexible and may be arranged as either four 8-hour days or five 6.5-hour days, depending on the needs of the department and the candidate’s preference.

Benefits:

• health
• vision and dental insurance for employee and family
• life and disability insurance
• flexible & health spending plan
• tuition benefits
• annual & sick leave
• opportunities for professional development
• retirement program

Northwest Nazarene University is an Equal Opportunity Employer. As an educational institution operating under the auspices of the Church of the Nazarene, Northwest Nazarene University is permitted and reserves the right to prefer employees on the basis of religion (Title VII, sections 702-703, United States Civil Rights act of 1964 as amended.)