Administrative Technician, Senior*

Salary : $45,302.40 - $75,464.06 Annually
Location : Police Department, 200 West Grace Street, Richmond, VA
Job Type: Full-Time Regular
Job Number: 41M00000053
Department: Police
Opening Date: 06/10/2026
Closing Date: 6/24/2026 11:59 PM Eastern


Are you Richmond R.E.A.D.Y ? R espect. E quity. A ccountability. D iversity... YOU !!!


This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• T uition Assistance Program

Description
The City of Richmond Police Department is seeking a qualified candidate for the position of Administrative Technician, Senior to work within the Finance, Accounting & Payroll unit.
The incumbent will provide skilled clerical and specialized administrative support for the assigned unit. Work requires independent decision-making for routine transaction processing in accordance with established rules, policies, and procedures. In addition to administrative support, incumbents may perform program and event logistics and customer support, including providing specialized program information. As assigned, work may include gathering, interpreting, and explaining technical and procedural information related to program services and policies; producing a variety of documents from rough drafts, notes, or oral instructions, or composing original correspondence; maintaining filing systems; scheduling meetings and events; making travel arrangements; data entry and spreadsheet maintenance; processing purchasing transactions, contracts, and other financial transactions such as accounts payable/receivable; processing payroll; preparing presentations that include maps, graphs, and charts; and ordering and maintaining supplies.

Duties include but are not limited to
On-Call Program Administration

• Receive, log, and track on-call reports submitted by departmental units on a bi-weekly basis.
• Create and process pay adjustments for on-call compensation in accordance with established agency pay policies and collective bargaining agreements.
• Perform bi-weekly reconciliations of on-call reports to verify accuracy of reporting, ensure completeness of recordkeeping, and identify discrepancies or missing submissions.
• Coordinate with supervisors and payroll staff to resolve reporting errors and ensure timely and accurate compensation for on-call hours worked.
• Maintain organized records of all on-call submissions, adjustments, and reconciliation findings for audit and reference purposes.

Family and Medical Leave Act (FMLA) Administration

• Track and maintain accurate records of all FMLA leave approvals and denials in accordance with federal law and agency policy.
• Monitor and document employee usage of various FMLA-approved leave categories, including continuous, intermittent, and reduced-schedule leave.
• Maintain organized digital storage of all FMLA records, ensuring confidentiality, compliance with retention schedules, and accessibility for authorized review.
• Respond to HR requests related to FMLA status, documentation, and reporting in a timely and accurate manner.
• Perform leave reconciliations to verify the accuracy of recorded leave balances and usage against payroll and scheduling data; identify and resolve discrepancies.
• Coordinate with supervisors, employees, and payroll staff to ensure proper designation and coding of FMLA leave.

Additional Duties May Include:

• Assisting with preparation and processing of employee timecards, setting up new hire profiles, assigning and creating work schedules, separating employees after final pay-outs in POSS (Police Officer Scheduling System) which interfaces with RAPIDS (City of Richmond Oracle System). Requires working together with RPD sworn and civilian supervisors and employees to meet bi-weekly processing deadlines.
• Communicating with department employees on all levels and responding to questions regarding time and attendance, leave and benefit information.
• Completing, copying, scanning, filing and maintaining all HR related forms including FMLA forms, suspension, military, withdrawal of powers, and restoration of powers documents.
• Assisting with facilitating training to new hires and promoted supervisors regarding departments and COR Time and Attendance policies and RPD General Orders.
• Enter routine and specialized data into computer systems.
• Review employee bi-weekly timesheets, review and update according to transfers, promotions and/or detail assignment changes.
• Interpret, explain technical and procedural information, and gather information regarding specific policies and procedures.
• Complete and submit bi-weekly time sheets for department, closing and opening bi-weekly payroll interface software program.
• Respond to internal and external inquiries for information in a timely manner.
• Other related duties as assigned.

Successful completion of an interview, thorough background investigation, which may include a polygraph exam and drug/alcohol screening, is required. Please note that the Police Department background process may take up to 45-60 days. An applicant disqualified from the Police background process may reapply a year after disqualification.

Qualifications, Special Certifications and Licenses
MINIMUM TRAINING AND EXPERIENCE:

• High School Diploma or GED
• Three years of related clerical or office support experience.
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

PREFERRED QUALIFICATIONS:

• Associate degree or Bachelor's degree in Business related field and three years of related experience.
• Excellent customer service skills, the ability to interact in a professional manner with all levels of department personnel.

LICENSING, CERTIFICATIONS, and/or OTHER SPECIAL REQUIREMENTS:

• A Notary Public designation may be required for some assignments.

KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

• English language and grammar
• Experience with standard office equipment such as office machines, multi-line phone, computers, copier, fax, scanning machine, etc.
• Experience with software such as Microsoft Word, Excel, and Outlook
• Basic arithmetic calculations and mathematics
• Administrative and clerical procedures such as word processing, managing files and records, and designing forms
• Administrative and clerical procedures, and business principles

Skills (some combination of the following):

• Entering data accurately
• Maintaining confidentiality
• Utilizing critical thinking and analytical skills to solve problems
• Demonstrating excellent customer service
• Data entry
• Customer service
• Oral and written communication

Abilities (some combination of the following):

• Follow established procedures
• Pay attention to detail
• Work efficiently in a fast-paced environment
• Work independently with little supervision
• Work and support a team/staff
• Multi-task
• Use sound judgment and make important decisions
• Prioritize multiple responsibilities
• Summarize notes and requests in a concise manner
• Compose written, professional correspondence

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Veronica Kenner, by email at View email address on click.appcast.io.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
The City of Richmond Values Veterans. We are an official V3 Certified Company .

The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".


The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.
01


10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veteran's widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?

• Yes
• No

02


5-point veteran's must have been discharged under honorable conditions and had one of the following:Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52-7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?

• Yes
• No

03


Which answer best describes your highest level of education?

• High School Diploma/ GED
• Some college
• Associate's Degree
• Bachelor's/ Advanced Degree
• None of the above

04


How many years of administrative experience do you have in finance, accounting, and payroll?

• No Experience
• 1 - 2 years of experience
• 2 - 4 years of experience
• 4 or more years of experience

05


Have you ever worked within a law enforcement agency?

• Yes
• No

06


Which best describes your skill level with Microsoft Office (Excel, Word, PowerPoint)?

• None, have never used Microsoft Office
• Limited use of Microsoft Office
• Proficient use of Microsoft Office
• Intermediate use of Microsoft Office
• Advance use of Microsoft Office

Required Question