Accounts Payable/Payroll Coordinator

Job Description

Job Description

Company Overview:
North Branch Construction is one of the state's largest commercial and residential contractors, with over sixty years of experience. Renowned for delivering high-quality projects, North Branch Construction serves and neighboring states as a full-service, award-winning Construction Manager, Design-Builder, and General Contractor.

SUMMARY:
The Accounts Payable/Payroll Coordinator plays a critical role in maintaining the financial accuracy and operational efficiency of an organization. This position is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate vendor payments, and coordinating payroll activities to support compliant and on time employee compensation.

 

Classification: Hourly, Nonexempt

Pay Range: $22.00 to $28.00 per hour 

Reports to: Chief Financial Officer

 

ESSENTIAL FUNCTIONS:

• Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records. 
• Prepares, posts, verifies and records client and vendor payments and transactions related to accounts receivable. Reconciles accounts payable and accounts receivable to the general ledger and monthly bank statements. 
• Reconciles payroll to the General Ledger and monthly bank statements. 
• Enters, maintains and/or processes information in the payroll system, to include labor rates, proper processing of payroll deductions and withholding for taxes, benefits, charitable contributions and other deductions. Handles any changes, timesheet issues and reimbursements.
• Records and processes federal and state payroll tax deposits.
• Facilitate payment of vendors, which may include verification of federal ID numbers, review purchase orders and resolving discrepancies.
• Provides backup when needed for the Subcontractor Liaison. 
• Ensures that outstanding obligations are credited upon payment, identifies discount opportunities any issues purchase order amendments or stop-payment orders as needed.
• Records entry of, verifies documentation for, and distributes petty cash.
• Performs other duties as assigned by manager.

COMPETENCY:

• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite and related programs.
• Proficient with or the ability to quickly learn payroll software and other accounting software systems.
• Ability to maintain confidential and meticulous records.
• Reliability and trustworthiness are a must.

 
PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift 50 pounds at times.

Position Type and Expected Hours of Work: Full time hourly position. Expected hours of work are 40 hours per week.
Supervisory Responsibilities: None
Travel: None

Education & Experience:

• High school diploma required. 
• Business or Accounting degree preferred, with two years of experience in an accounting role with bookkeeping and payroll experience.
• Certified Accounts Payable Professional (CAPP) certification preferred. 

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.