Corporate Meeting Planner

Job Description

Job Details

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• Meeting Planner
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• Location: 100% remote US
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• Duration: 12/07/2026 - 03/31/2027
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• Schedule: 20 hours/week in December; 40 hours/week starting January
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• Team: Meetings and Events
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About the Job:

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• Function as the primary client liaison and lead for assigned programs from initial request through contract completion and turnover.
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• Negotiate supplier agreements, recommend suppliers and destinations, and create preliminary budgets to meet client requirements.
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• Manage sourcing activity in accordance with standard operating procedures, including RFP initiation, proposal qualification, and contract review.
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Duties:

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Process Management

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• Review meeting requests and conduct qualification calls with clients.
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• Develop and implement program and profit/negotiation strategy to achieve best pricing and enhancements.
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• Utilize knowledge of domestic and international destinations to recommend appropriate sites and maintain awareness of new or value-priced options.
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• Gather required information to source and place events, including availability grids from designated technology tools.
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• Initiate RFPs to secure room blocks, logistical event needs, and supplier pricing; qualify proposals for competitiveness.
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• Negotiate and confirm critical program components, modify master policies or terms as needed, and conduct final negotiations for pricing and concessions.
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• Track supplier option dates and follow up with team members and suppliers regarding program status.
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• Review all supplier contracts prior to finalization to ensure program-specific and generic terms protect the company and client; use appropriate authorization and addendum forms.
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• Conduct additional negotiations with third-party suppliers (e.g., DMCs) pre- and post-sale; participate in re-negotiations or cancellation negotiations as required.
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Leadership And Relationship Management

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• Serve as the primary client contact to ensure program objectives are addressed and maintain ongoing communication on expectations and satisfaction.
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• Maintain open communication with the internal team regarding supplier utilization, negotiations, performance, and programming ideas; advise on preferred hotels and supplier relationships.
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• Partner with third-party suppliers to understand and negotiate services and advise team members on supplier updates.
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Financial And Reporting

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• Advise meeting management and customers of deposit requirements and secure payment.
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• Maintain accurate records, system input, and complete file management per company and client policies and procedures.
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Skills:

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Required Qualifications

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• Minimum of 4 years’ experience in hotel/venue sourcing and contracting.
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• Proven negotiation skills demonstrated in sourcing and contracting contexts.
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• Knowledge of domestic hotels and international destinations.
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• Experience sourcing programs with 50 or more guest rooms per night.
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• Ability to work independently, learn quickly, and follow established processes.
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• Comfortable working in Salesforce and across two systems.
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• Prior successful experience developing and maintaining key client and supplier relationships.
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• Strong knowledge of program/event management and budget maintenance.
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Preferred qualifications:

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• Program management system experience preferred, especially with an online sourcing tool (Cvent).
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• 4-year degree preferred.
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Compensation:

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• Pay Rate: $40.00/hour
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Job #37829217