Operations Coordinator

Job Description

Job Description

We are looking for an Operations Coordinator to support daily accounting and administrative activities for a team in Pompano Beach, Florida. This Long-term Contract position is ideal for someone who is organized, dependable, and confident managing routine tasks with minimal supervision after onboarding. The person in this role will help keep financial records current, maintain operational spreadsheets, and serve as a key point of contact for coordination needs across the business.

Responsibilities:
• Record receipts, bills, and other financial documents accurately in company systems
• Support accounts payable and accounts receivable activities by processing invoices and maintaining payment records
• Enter payroll-related details for leadership review and final approval
• Maintain project tracking information in Excel and keep operational data up to date
• Coordinate schedules for larger deliveries and help align logistics support when special equipment or handling is required
• Act as an internal contact for permit coordination questions and provide administrative support after training
• Use platforms such as Xero, Buildertrend, and Gusto to complete daily operational and accounting tasks
• Manage assigned work independently and prioritize responsibilities effectively after initial training• Experience with accounts payable, accounts receivable, invoice processing, and data entry
• Previous administrative support experience in an office or operations environment
• Ability to work independently and stay productive with limited oversight after training
• Proficiency with Excel for tracking, organization, and reporting purposes
• Familiarity with Xero, Buildertrend, or Gusto is preferred; training can be provided
• Strong attention to detail and accuracy when handling financial and operational information
• Effective communication and coordination skills for working with internal teams and delivery schedules