Production Administrator

Job Description

Summary / Objective:

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Under general supervision, performs a broad range of duties for the various production areas.

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Responsible for inputting process orders and working with the process to maintain good inventory

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management. Manages the PO process for production area. Purchases various items as required for the manufacturing process. Coordinates and maintains effective office procedures, efficient workflow and various administrative details.

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Qualifications:

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• High School Diploma or GED required.

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• Previous administrative or clerical experience or relevant training is preferred.

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• Knowledge and experience of Microsoft office (i.e. Word, Excel, PowerPoint) and Microsoft

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Outlook or equivalent preferred.

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• Knowledge of administrative and clerical responsibilities.

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• Proficient in spelling, punctuation, grammar, and other English language skills.

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Knowledge, Skills, and Abilities:

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• Communicate clearly and in a positive manner.

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• Prioritize, pay attention to detail, multitask, meet deadlines, and identify and research errors.

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• Strong PC skills: Excel, PowerPoint, Word.

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• SAP knowledge is highly preferred.

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• Ability to work across Japanese American cultural lines.

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Competencies:

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• Strong verbal and written communication.

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• Effective prioritization and task management.

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• High attention to detail and accuracy.

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• Commitment to confidentiality.

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• Strategic planning and organization.

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• Excellent time management.

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• Strong interpersonal and team collaboration skills.

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• Customer-focused mindset.

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• Adaptability and flexibility.

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• Proactive and self-motivated.

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• Dependability and consistency.

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• Multitasking ability in fast-paced environments.

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Physical Demands:

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• Capable of lifting 20 lbs.

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• Ability to bend over, kneel, squat, stoop, twist and climb stairs.

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• Ability to work an 8-hour shift and overtime (as needed).

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Essential Functions:

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• Prompt, regular, and dependable attendance is an essential function of this job.

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• Manage production process orders throughout their lifecycle by creating, modifying, tracking,

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and completing orders in SAP to maintain accurate production records and support execution of

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the production plan.

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• Collaborate with Production, Planning, Quality, Warehouse, and Inventory teams to ensure

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accurate processing and completion of production process orders.

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• Collect production documentation, including batch records and rework authorizations, to support

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production reporting and process order completion.

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• Perform inventory and production transactions in SAP to support raw material consumption,

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material movements, inventory balances, and production reporting.

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• Maintain raw material inventory accuracy through SAP transactions, inventory reconciliations,

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material transfers, and investigation of inventory discrepancies.

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• Manage the production month-end close process by reconciling production data, process orders,

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inventory transactions and cycle count variances.

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• Analyze production and inventory data to identify discrepancies and assist in resolving inventory

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and production issues.

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• Prepare, maintain, and distribute production reports to support operational decision-making.

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• Coordinate non-inventory purchasing activities for Production, including creating purchase

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requisitions, obtaining approvals, purchasing needed items, and processing invoice receipts.

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• Maintain production department shared resources and access permissions, including

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SharePoint and network folders.

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• Additional assignments as deemed necessary by management.