Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join an accounting team in Port Clinton, Ohio. This Long-term Contract opportunity is ideal for someone in finance who can manage invoice processing, vendor payments, and related accounting activities with accuracy and consistency. The position supports daily payables operations, maintains organized financial records, and collaborates with internal teams to keep transactions current and compliant.

Responsibilities:
• Review and process supplier invoices by validating supporting documentation, approvals, and coding before entry into the accounting system.
• Research billing variances, resolve pricing or quantity issues, and prepare corrections, adjustments, or debit memos when needed.
• Maintain well-organized payables records and financial documentation to support reporting accuracy and audit readiness.
• Reconcile vendor statements and subsidiary ledger activity, addressing discrepancies promptly to keep account balances accurate.
• Partner with internal departments to ensure invoices are submitted, approved, and posted in time to meet payment schedules.
• Prepare accounts payable accruals along with routine and adjusting journal entries to support month-end and other close activities.
• Administer vendor payments through check runs and electronic methods such as ACH while following company controls and deadlines.
• Audit freight charges and employee expense submissions to confirm proper documentation, policy compliance, and accurate reimbursement.
• Support vendor account maintenance, including certificate of insurance tracking, and assist with periodic financial analysis as assigned.

• Associate degree in Accounting and 3 to 5 years of relevant accounts payable or general accounting experience.

• Hands-on experience with accounts payable functions, including invoice coding, account coding, ACH processing, and check runs.

• Solid understanding of general ledger concepts, expense reporting, vendor records, and payment processing procedures.

• Ability to investigate issues, analyze transaction details, and solve problems within an accounting system with strong attention to detail.

• Proven organizational skills with the ability to manage multiple deadlines in a fast-paced environment.

• Effective written and verbal communication skills with the ability to work professionally across departments and with external vendors.

• Intermediate to advanced proficiency in Microsoft Excel and Word; experience with manufacturing-related accounting systems is preferred.

• Ability to maintain confidentiality while handling sensitive financial and business information.