General Account Specialist

Administrative Support Assistant

Under general supervision, performs administrative support functions to assist the accounting division, and performs front desk duties as needed. Reports to the Accounting Supervisor. Performs administrative support work such as word processing, creating spreadsheets, data entry and retrieval, and functions that may require interpretation, judgment and determining appropriate processes to be used; reviews forms, data and other information to ensure accuracy and conformance to established procedures and policies. Performs fiscal year-end duties to include organization, storage preparation of previous fiscal year payments and retrieves of information for external audit. Interacts with the public and others outside the work unit to obtain and provide information and assistance in a variety of circumstances; may screen and respond to inquiries and complaints; provides information on policies and procedures; performs other similar types of administrative support activities; and responsible for establishing, coordinating, and/or maintaining filing and record systems. Receives and handles all payment requests referring to travel; records transactions to add, delete, transfer and adjust inventory records; processes accounts payable for payment in absence of other staff; and assists in the Payroll division and at the front desk as needed. Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs.

Has considerable knowledge of general accounting principles and procedures as it is related to accounts payable. Has considerable knowledge of the process used in auditing and matching invoices and paying bills. Has considerable knowledge of the policies and procedures, organization and function of the department. Is skilled in the operation of common office equipment, including popular computer-drive word processing, spreadsheet and file maintenance programs. Is able to screen communications and, based on content, handle independently or route to proper source. Is able to correct spelling, grammatical, punctuation and typing errors. Is able to use independent judgment in organizing and establishing format. Is able to gather information from a variety of sources and draft documents. Is able to establish and maintain moderately complex files. Is able to communicate effectively orally and in writing. Is able to exercise tact and courtesy in frequent contact with the general public. Is able to establish and maintain effective working relationships as necessitated by work assignments.

Graduation from high school supplemented by additional coursework in accounting or bookkeeping, and 1 to 2 years of experience in administrative work, including accounting or bookkeeping duties, or an equivalent combination of education and experience. An acceptable general background checks to include a local and state criminal history check. Required a valid driver's license with an acceptable driving record. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or city-wide emergencies.