Office Assistant 2-Stores/Mail (NY HELPS)

Office Assistant 2-Stores/Mail

The Office Assistant 2-Stores/Mail is assigned to the mailroom and will handle and process mail; perform printing jobs, as well as manage the storage, inventory and distribution of supplies and/or equipment. The workload of the Office Assistant 2-Stores/Mail requires the ability to multi-task. The ability to use a computer is necessary, so the incumbent must have basic computer skills. The work of the Office Assistant 2-Stores/Mail may involve some heavy lifting, therefore the ability to lift 50 pounds is required. The position also requires the incumbent to have a valid driver's license. This position may train and supervise lower-level staff.

NY HELPS Program Information

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). Please note: This is a promotional title, so all promotional opportunities must be exhausted before a non-state employee can be appointed via NY HELPS. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications, and any specialized requirements, of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Job Duties

• Opening/sorting mail, folding/inserting letters and inter-office mail delivery
• Receives, stores and distributes goods, materials, equipment and records in a stockroom/mailroom
• Loads, unloads and physically handles equipment and supplies
• Rotates stock in storage areas as required
• Maintains perpetual inventory records to monitor and control inventory stock levels
• Maintains records or logs of items shipped, delivered and received
• Assesses the need for ordering supplies, materials and equipment based on inventory levels
• Prepares purchase requisitions to procure goods, materials, equipment and supplies
• Prepare various reports related to inventory of materials received and distributed
• Plans or assists in the layout of storage areas
• Communicates with agency staff, users, vendors, manufacturers, shippers and other parties
• Evaluates clerical procedures and processes forms and documents relative to the efficiency of operations
• Assists with special jobs / projects as needed i.e. specific mailings and stuff jobs
• Prepares and mails monthly retirement checks
• May perform courier runs in a motor vehicle

Work Environment, Travel, and Physical Demands

A valid driver's license is required. Some heavy lifting may be necessary, the ability to lift 50 pounds is required. The position requires the use of various mail processing equipment such as, but not limited to, printers, copiers, sorters, inserters, postage machines, scanners, labelers, binding equipment, etc. Additionally, the position requires use of pallet jacks, dollies and other material handling equipment. Travel to our second location in Malta, NY may be required.

Work Modality

A compressed work week is available upon request. If requested, approval will be determined per the operational needs of the department. Work schedules can be revised or modified to accommodate the operational needs of the department.

Minimum Qualifications

Resumes submitted via email will not be considered. Minimum Qualifications EITHER 1) Reachable on the Civil Service eligible list; OR 2) Eligible for reassignment by virtue of having permanent competitive service as an Office Assistant 2- Stores/Mail (SG-9); OR 3) Eligible for transfer under the provisions of the Civil Service Law by virtue of having one year of permanent competitive service in an appropriate title. To be appointed via the NYHELPS program, you must meet the following requirements: One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

Preferred Qualifications

Able to operate machinery such as an Inserter or Labeler, high speed B&W and color printers which require programming for each job Knowledge of Microsoft Excel Commitment to providing exceptional customer service Excellent communication skills Excellent interpersonal skills

Additional Comments

Resumes submitted via email will not be considered. In order to be considered for these positions, you must meet the minimum qualifications and submit an application to the posting located on our applicant portal. The web address for the applicant portal is: Some positions may require additional credentials or a background check to verify your identity.