Executive Assistant/Paralegal

General Job Description Performs legal administrative assistance to County attorneys in all legal matters affecting the County. Performs a variety of responsible legal assistant duties in support of the County Attorney's office. Creates and maintains complex filing systems for litigation cases. Duties for this Position Manages attorney calendar and schedules. Calculates and monitors deadlines and reminds attorneys of impending events. Organizes, maintains, tracks and controls digital and traditional case files. Receives and reviews initial file assignments. Assembles, creates and organizes physical and electronic files of all records. Provides administrative and procedural support to attorneys. Prepares legal documents and correspondence, which includes requests, notices, dispositions, resolutions, agreements, motions, orders and briefs. Receives and reviews invoices for payment. Arranges, schedules and confirms appointments, meetings, court settings and deposition settings and notifies parties involved. Monitors Prosecutor’s Docket Log. Electronically files pleadings. Performs other related duties as required. Adheres to assigned work schedule as outlined in the Department and County attendance policies and procedures; ensures all behaviors comply with the County’s Personnel Rules and Regulations. KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Legal terminology and forms and documents used in legal secretarial work. Legal procedures and practices involved in composing, processing and filing a variety of legal documents. Standard legal references and their content. Business letter writing and basic report preparation. Principles and procedures of maintaining a complex legal filing system. Office equipment including computers and supporting word processing and spreadsheet applications. Specialized computer software and other applications utilized in recording and processing legal documents. Basic bookkeeping procedures. English usage, spelling, grammar and punctuation. Modern office procedures, methods and computer equipment. Skill in: Planning and prioritizing. Observation and decision-making. Organization and time management. Ability to: Communicate clearly and effectively, both orally and in writing. Perform responsible legal administrative duties. Prepare, maintain and distribute a variety of legal documents. Prepare standard legal documents and correspondence. Work independently in the absence of supervision. Operate office equipment including computers and Microsoft Office Suite data processing and spreadsheet applications, copiers, printers, fax, etc. Maintain confidentiality regarding matters of a legal nature. Establish and maintain effective working relationships. Position Minimum Requirements An equivalent combination of education and experience sufficient to perform the essential duties of the position may qualify; Human Resources Department will determine appropriate qualifications. A typical way to obtain the minimum requirements would be: Associate’s Degree from an accredited college with major coursework in Business Administration, Public Administration, Office Administration, or related field and two years of increasingly responsible legal secretarial experience. #J-18808-Ljbffr