Inbound Legal Document Coordinator

Master the Details. Drive the Process. Elevate Your Career.

Are you a sharp, dependable professional with an eye for detail and a drive for precision? We are seeking an Inbound Legal Document Coordinator to join a fast-paced data services team. In this critical role, you will analyze legal documents, navigate strict regulatory standards, and drive the seamless transition from physical paperwork to digital transactions.

While the core tasks can be repetitive, mastery of this role involves learning over 70 distinct processing rules—from identifying W-8 form variations to properly routing share transfers and sales. It takes roughly 6 to 8 months to fully master this position, making it an ideal fit for dedicated individuals who take pride in precision and long-term skill development.

• Work Schedule: Peak volume days are Mondays and Tuesdays. Dependability during high-volume periods is essential.

• Transportation: Please note that our site is not accessible via public transit. Candidates must have their own reliable transportation.

• Growth Opportunity: We actively hire on high performers who exceed expectations, bring a collaborative team spirit, and demonstrate adaptability and reliability.

salary: $19.8 - $20 per hour
shift: First
work hours: 9 AM - 5:30 PM
education: High School

Responsibilities

• Analyze and categorize complex paperwork using specialized industry rules to ensure every file is routed and processed in strict compliance with federal guidelines.

• Operate advanced processing machinery to ingest, open, and organize heavy volumes of daily correspondence based on priority level and urgency.

• Manage digital transformations by scanning physical files into workflow databases, ensuring digital archives remain clean, searchable, and fully auditable.

• Safeguard confidential data through rigorous intake, archiving, and disposal protocols that shield sensitive customer identity details at every stage.

• Log financial items and securities with complete accuracy, correctly logging service fees, capital investments, and standard stock cancellations.

• Optimize workflow channels by spotting digital submission patterns and eliminating unnecessary steps in manual document handling.

• Track incoming package shipments within internal logging systems, building distribution manifests for any items destined for external departments.

• Inspect outgoing mailings to verify correct assembly, address accuracy, and complete data privacy protection before final dispatch.

Skills

• Handling Confidential Information (2 years of experience is required)
• Detail Oriented (2 years of experience is required)
• RELIABLITY (4 years of experience is required)
• Reading skills (4 years of experience is required)
• Good Memory (4 years of experience is required)
• Quick Learner (4 years of experience is required)
• Ability to lift up to 35 pound (1 year of experience is required)
• Decision Making (2 years of experience is required)
• Computer Skills (1 year of experience is required)
• Reliable transportation
• Task oriented
• Organized
• Ability to follow a process
• Regulatory Minded
• Compliance focused
• Interested in SEC Reg
• Imaging - Legal
• Multi-tasking

Qualifications

• Years of experience: 2 years
• Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.