Department Coordinator

Department Coordinator

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place.

Major Duties

Under the general supervision of the Department Chair, the Department Coordinator performs a variety of administrative, technical, and analytical duties for the Department of Psychology. The incumbent provides operational support to the department Chair, reviews, verifies, and prepares the monthly Master Payroll Certification (MPC) and Time & Labor for Department Chair approval, prepares time and labor entries, notifies the Department Chair for final review and approval, and assists with faculty recruitment efforts including coordination of Part-Time Faculty (PTF) applications and records.

• Responds to general faculty and student inquiries and provides day-to-day administrative support for the Department and refers students to the Chair or other appropriate administrative offices when necessary.
• Serves as the department liaison with various campus contacts.
• Reviews monthly student time entry, provides students' hours reported to the financial analyst to update funding combinations and submit journal entries as needed to correct discrepancies.
• Completes and routes Applicant Pool Log and Disposition forms to Faculty Affairs for approval.
• Prepares and submits hiring documents that may include various forms such as Personnel Action Requests (PARs) to update faculty records, including salary or time base changes. Assists with planning logistics for departmental events, faculty recruitment meetings, and special events such as the annual Undergraduate and Graduate Awards Ceremony, faculty retirement recognition ceremonies, monthly department meetings, and student-centered events.
• Performs other duties as assigned.

Qualifications

• Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.
• Equivalent to full-time college or university education/vocational school training in a business or job-related field may be substituted for up to two (2) years of the required experience.

Knowledge, Skills, & Abilities

• Knowledge of university policies, academic procedures, student services, faculty affairs, payroll, admissions, financial aid, and campus resources; ability to interpret requirements, triage inquiries, resolve or appropriately refer concerns, and provide accurate guidance regarding programs, registrations, and departmental procedures.
• Skill in maintaining confidential faculty records, APDB workload data, part-time faculty documentation, reassigned-time records, applicant pool materials, and entitlement reports; ability to coordinate across campus offices, communicate effectively with diverse stakeholders, provide training, and maintain accurate, compliant documentation.
• Knowledge of payroll certification, Time & Labor processes, Federal Work Study requirements, student employment procedures, pay period adjustments, funding combinations, position numbers, and pay warrant distribution; ability to review records, identify discrepancies, process corrections, and maintain accurate, timely documentation.
• Skill in coordinating recruitment, onboarding, appointments, contracts, separations, promotions, leaves, and retirement actions; ability to prepare PARs, enter and update personnel data, generate appointment letters, follow CSUN policies, and communicate effectively with applicants, employees, supervisors, and campus offices.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: 1035 / Administrative Support Coordinator / 2
• The anticipated HIRING RANGE is $4367 – $4821 per month, dependent on qualifications and experience. The salary range for this classification is: $4367 - $6362 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends.
• This is a Regular position with a one-year probationary period.
• The position is currently hybrid (4 days in office, 1 days remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through October 9, 2026 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link:
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at View phone number on click.appcast.io.

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