Administrative Assistant

Job Description

Job Description

Administrative Assistant

Specialty Finishes, Inc. , a commercial painting contractor located in Atlanta, Georgia , is seeking a full-time Administrative Assistant to support a variety of administrative and accounting functions in our fast-paced office environment.

Key Responsibilities

• Answer phones and greet visitors in a professional and welcoming manner
• Distribute mail, packages, and project plans to appropriate team members
• Prepare, enter, and distribute purchase orders to Accounts Payable, Project Managers, and the Receiving Manager
• Enter accounts payable data and review/reconcile month-end statements
• Set up new projects in accounting and inventory systems
• Assist Project Managers with material orders and prepare customer samples
• Process inventory transfers to job cost
• Process and distribute weekly job cost reports to Project Managers and management

Qualifications

We are seeking someone who is organized, detail-oriented, and able to manage multiple priorities effectively. Strong time management and communication skills are essential, as this role works closely with clients, Project Managers, and company leadership on a daily basis.

Qualified candidates should have:

• Front office and data entry experience
• Proficiency in Microsoft Office, particularly Excel
• Strong organizational and multitasking abilities
• Construction industry experience is a plus and may offer opportunities for future growth within the company.

Benefits

We offer a competitive salary and benefits package, including:

• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Location: Atlanta, GA
Schedule: Monday–Friday, 7:00 AM – 4:00 PM

Commercial Painting Sub-Contractor

Company Description

Commercial Painting Sub-Contractor