Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Canandaigua, New York. This Long-term Contract position is well suited for someone who enjoys keeping schedules on track, managing communications, and maintaining organized records. The ideal candidate will bring strong administrative judgment, a clear and courteous phone presence, and the ability to handle multiple priorities with accuracy and care.

Responsibilities:
• Manage day-to-day administrative activities to ensure smooth and efficient office operations.
• Respond to inbound phone calls in a clear and courteous manner, direct inquiries appropriately, and provide timely assistance to students, staff, and visitors.
• Coordinate calendars, schedule meetings, and help maintain organized timelines for appointments and events.
• Prepare, update, and enter information into office records and databases with a high level of accuracy.
• Organize and maintain digital and physical filing systems so documents remain accessible and up to date.
• Support general office functions such as correspondence, document preparation, and routine follow-up on administrative tasks.
• Assist with prioritizing incoming requests and help keep departmental workflows on schedule.• Experience providing administrative support in an office setting.
• Ability to handle inbound calls with courtesy, clarity, and strong customer service skills.
• Proficiency in data entry with close attention to detail and accuracy.
• Demonstrated experience coordinating calendars and scheduling appointments or meetings.
• Strong organizational skills with the ability to manage files, records, and multiple tasks efficiently.
• Effective written and verbal communication skills.
• Comfort working independently while also supporting a broader administrative team.