Marketing Event Specialist

Overview Do you love great food and creating unforgettable moments? Baldor Specialty Foods, a leader in premium food distribution, is expanding its Marketing team with the addition of a Marketing Event Specialist. At Baldor, we live by our tagline, “Quality you can trust. Service that delivers.” Our Marketing team is responsible for raising awareness, favorability, and revenue for the company through communication with our core customer segments (foodservice chefs and grocery retailers) and by connecting the dots between these customers and our food supplier partners. Brief Description The Marketing Event Specialist is an early‑career, hands‑on role designed to support the Events Manager with planning and executing our annual and ad hoc marketing events. In this role, you will help bring Baldor’s brand to life through best‑in‑class external and internal events like Baldor BITE (a food show that connects 200+ of our suppliers with thousands of our chef customers), our sales retreat, our company holiday party, new market launch events, and more. You should be exceptional at project management, creatively driven, and passionate about crafting memorable experiences for our customers and event attendees. The position reports to the Manager, Events and is hybrid, requiring a few days per week at our Bronx, NY headquarters. Key Responsibilities Support the planning and execution of live, virtual, and hybrid Baldor events from concept through completion, including trade shows, customer events, chef dinners, product launches, and internal events. Assist with event logistics such as timelines, vendor coordination, registration and guest list management, asset creation, shipping, and on‑site production. Develop and maintain a centralized event knowledge‑base system, compiling and summarizing event details to ensure alignment between internal and external stakeholders. Research and source various event elements including locations, vendors, swag, décor, creative themes, and materials. Manage guest lists and registration systems, ensuring they are accurate and up to date. Assist with internal and external event‑related communications, partnering with the Content Manager, Human Resources team, and other stakeholders as needed. Assist with maintaining budgets and event expense logs, ensuring accuracy for reporting and partnering with the external event agency as needed. Assist with smaller‑scale and ad hoc events, with opportunities to independently manage and execute. Help manage event calendars, project plans, and task lists to ensure deadlines are met and stakeholders are aligned. Manage hotel blocks and transportation bookings for both internal and external stakeholders. Develop clear, concise, and on‑brand presentations, documents, and communications for both internal and external stakeholders. Coordinate logistics for site visits, walkthroughs, and planning meetings. Collaborate with the Partnerships team to execute event‑related partnership and sponsorship deliverables. Partner with internal teams (creative, content, social, analytics, merchandising, sales, technology, HR, operations, transportation) to create and execute event‑related deliverables including digital materials, print materials and signage, communications, shipping, and logistics. Provide on‑site support during events to help ensure smooth execution and high‑quality attendee experience. Assist with post‑event reporting, including pulling data, gathering feedback, tracking KPIs, and identifying opportunities for improvement. Manage administrative tasks such as coordinating meetings, monitoring and updating content calendars, and organizing brand assets. Stay organized across multiple projects and priorities in a fast‑paced environment. Pitch in where needed to support broader brand marketing initiatives. Minimum Qualifications 2–3 years of experience in marketing, events, hospitality, or a related field (internships included). Bachelor’s degree in marketing, hospitality, communications, business, or a related field. Strong organizational and project coordination skills, with excellent attention to detail. Clear written and verbal communication skills, comfortable working with multiple stakeholders. Passion for food, hospitality, and the food industry. Eagerness to learn, take ownership, and grow within a marketing organization. Tech‑savvy, comfortable working in events management software, PowerPoint, Google Slides, Excel, and project management tools as well as leveraging AI tools appropriately and effectively. Ability to solve problems independently and to escalates when needed. Willing to travel, participate in site visits, and assist with event execution on‑site, occasionally outside normal business hours (nights/weekends). Comfortable packing, lifting, and transporting event materials, assembling displays, and arranging décor. Positive, adaptable mindset with the ability to thrive in a dynamic, deadline‑driven environment. Join Our Team If you’re motivated, driven, and looking to make an impact at a growing organization, we’d love to hear from you. Apply today and help shape the future of specialty food distribution with Baldor. About Baldor Since our beginnings as part of the iconic Greenwich Village retail store, Balducci’s, Baldor has upheld its original promise—to curate and deliver the finest ingredients from around the world. For more than 30 years, we have supported the food industry using cutting‑edge logistics, a modern supply chain, and an unwavering commitment to service. Today, we are the trusted distribution partner for top hotels, restaurants, country clubs, hospitals, nursing homes, and culinary professionals across the region. Benefits Paid Time Off: Vacation, sick time, paid company holidays & floating holidays Company‑Paid Medical, Dental & Vision Coverage 401(k) Plan with Company Match Company‑Paid Life Insurance Company‑Paid Short‑Term & Long‑Term Disability Coverage Employee discounts on Baldor products Commuter Benefits Career growth and development opportunities Note: Benefits may vary based on position and employment status. #J-18808-Ljbffr Baldor Specialty Food