Administrative Assistant

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE REQUIRED FOR START: No CLEARANCE TYPE: None TRAVEL: No Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman is seeking an Administrative Assistant to support the IBCS Software Business Area. This position will report directly to the IBCS Software Program Manager within the IBCS Software Business Area and will provide direct support to the IBCS Software Programs. As a valued member of the team, the Administrative Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard. Our community is composed of incredible people with varied backgrounds who find professional fulfillment in understanding and solving challenges that make our world a safer place. This position will require onsite work at our Huntsville, AL location. The Administrative Assistant communicates with Program Managers, Integrated Product Team Leads, Cross Product Team Leads, functional management, Government Partners. This position requires the individual to perform advanced administrative duties. Strong project management skills, emotional intelligence, and integrity are essential for this position. In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, professional environment. The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies. This position is pivotal to the success of the organization, and the successful candidate will demonstrate how they have supported their prior teams through organization, self-motivation, and task ownership skills, with the ability to accomplish duties in a high-impact, time sensitive environment. This position may require occasional nonstandard work hours in support of business schedules. Basic Qualifications: High school diploma and a minimum of 3 years additional education and/or related experience in the administrative professional field Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency. Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality. Comfortable operating in a fast-moving environment and manage information flow in a timely and accurate manner. Experience with Concur (or similar) travel and expense reporting system. Prior experience coordinating both on and off-site meetings and/or events. Experience writing, proofreading, and correcting documents. Preferred Qualifications: Ability to work independently, foresee needs and be proactive. Ability to solve problems and meet deadlines with a great level of flexibility. Ability to efficiently coordinate Outlook calendar and other routine items. Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team. Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Skype, Teams, WebEx, etc.) Must have the ability to independently compile and generate reports/presentations. Expert level proficiency with oral and written communication skills. Must be able to interface with executive level internal and external contacts with considerable autonomy. Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization. Primary Level Salary Range: $45,100.00 - $75,100.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates. Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions. Existing Applicants: Need to update your contact information or email address? Once logged in, click on Candidate Home in the upper right corner and scroll to the bottom of that screen to see buttons for: Update Contact information to update your legal name, address, and phone number Edit Account Settings to edit your email address We are a pioneering company. With careers across all areas: air, cyber, land, sea and space – our 90,000 employees work as one to defend and define the future. Northrop Grumman careers and internships are as varied as your interests, with a lifetime of potential that will give you every opportunity to do your best work. Working together with people from many backgrounds, personal passions and disciplines, we share a drive to push the boundaries of science, technology and engineering to meet the ever evolving needs of our customers worldwide.