Part-Time Office Assistant

The Office Assistant supports day‑to‑day workplace operations in a highly client‑facing environment by serving as a welcoming first point of contact for guests, providing hands‑on support for internal and client meetings, and acting as a liaison between internal teams and building management. This role is essential to creating professional, highly-efficient, and well‑coordinated office experience. The schedule varies week-to-week and requires flexibility to accommodate meetings with notice a week in advance. Key Responsibilities Greet and assist visitors, clients, and vendors in a professional and courteous manner Coordinate with hosts to ensure a smooth guest experience Maintain a professional, hospitality‑driven guest experience aligned with client expectations and brand standards Maintain common areas to ensure a clean, organized, and welcoming environment Meeting & Event Support Assist with meeting room setup, AV equipment, and supply readiness Coordinate catering, refreshments, and room scheduling for meetings and on‑site events Provide end‑to‑end support for client meetings, including greeting attendees, coordinating room readiness, and partnering with meeting hosts to keep schedules running smoothly Provide basic troubleshooting support for conference room technology or escalations as needed Ensure meeting spaces are reset and ready for subsequent use Liaison with Building Management Serve as a point of contact between the office and building management for facilities‑related needs Submit and track building service requests (e.g., HVAC, lighting, cleaning, access) Coordinate vendor access and escort as required Office & Administrative Support Assist with general administrative tasks such as ordering office supplies and maintaining inventory Support space‑related initiatives such as moves, or reconfigurations Provide ad hoc support to workplace, facilities, or operations teams as needed Qualifications Required High school diploma or equivalent 1–3 years of experience in an office, administrative, hospitality, or facilities support role Strong customer service and interpersonal skills Ability to manage multiple tasks and priorities in a fast‑paced environment Proficiency with Microsoft Office (Outlook, Teams, Word, Excel) Preferred Experience working in a corporate office or multi‑tenant building Familiarity with conference room AV systems and meeting technology Experience coordinating with property management or external vendors Professional demeanor and strong communication skills Discretion and sound judgment when handling client interactions, confidential information, and executive or customer‑sensitive meetings Attention to detail and follow‑through Problem‑solving mindset with a service‑oriented approach Ability to work independently and collaboratively Physical ability to assist with light lifting and room setup Working Conditions Part‑time, 10-20 hours weekly, onsite role during standard business hours Occasionally early morning or after‑hours support may be required for meetings or events #J-18808-Ljbffr