Contract Administrator

Job Description Job Description: Administrator required to support the RRS Contracts organization. Responsibilities include: daily administration functions, processing travel requests, travel arrangements, including international travel as applicable for the Contracts organization, expense reports, set up and coordinate internal meetings including catering requests, department invoice processing, ordering office supplies, visitor request processing, coordinating in-house training schedule; maintains Contracts Department Policies and Procedures; coordinates with Facilities space allocations as required by the organization. Heavy data entry as required to support the Project Unite Pilot conversion to PeopleSoft ERP system. Includes data cleansing sales order processing as well as data conversion of all current Contracts data from CATS, CMD and JAMIS into the PeopleSoft ERP system. Maintain and update the Contracts servers, distribution and maintenance of soft and hard copy of contracts data files. Prepare, edit and format documents, presentations and spreadsheets. Maintain and coordinate administrative and organizational policies and procedures within the Contracts organization. Conduct, as requested, special research projects including gathering data, compiling and analyzing information, preparing reports, providing alternatives and making recommendations on appropriate courses of action for resolution as required. General Administrative tasks as required to support the Contracts Department. Qualifications Qualifications: This position requires a person who is confident, proactive and professional, highly organized, exercises initiative, able to work with minimal supervision, has a keen attention to detail and quality and has excellent communication and interpersonal skills. The administrative assistant will provide cross‑functional support during periods of heavier activity. This requires the person to be able to work well in a team environment and provide support to Contract Administrators or other administrative assistants during “down time” or when other Project Unite projects require assistance. Requires the ability to communicate effectively verbally and in writing. Requires the ability to use sound judgment in making decisions, adjusting priorities and meeting commitments. Data entry expertise – ability to keyboard type heavy volume, at high speed with minimum errors. Customer service skills, ability to Must be experienced at multitasking with various assignments simultaneously. Must be experienced with advanced skills in utilizing personal computer software packages including: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint and Outlook. PeopleSoft experience preferred. Experience of working with overseas clients/customers/employees a plus Additional Information All your information will be kept confidential according to EEO guidelines. #J-18808-Ljbffr