Assistant Clinical Research Coordinator - Medicine - 141680

Payroll Title:
CLIN RSCH CRD AST Department:
MEDICINE/Cardiology Hiring Pay Scale
$36.31 - $58.41 / Hour Worksite:
La Jolla Appointment Type:
Career Appointment Percent:
100% Union:
RX Contract Total Openings:
2 Work Schedule:
8 hrs/day, Monday-Friday

#141680 Assistant Clinical Research Coordinator - Medicine
Filing Deadline: Mon 10/12/2026
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UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 10/01/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants : Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Department of Medicine (DOM) is the largest department within the UCSD School of Medicine and is responsible for fulfilling the teaching, research, and clinical missions of the University of California, San Diego School of Medicine. The department employs approximately 500 salaried faculty, 168 academic appointees, 331 residents, fellow and postdocs and 479 staff personnel.

Reports directly to the leadership of the Cardiovascular Clinical Research Unit (CCRU) or delegated research supervisor. Assists with the coordination and implementation of clinical research studies, including participant screening, scheduling study visits, data collection and entry, specimen processing and shipment, maintenance of study records, and support of protocol-required activities while ensuring compliance with study procedures and regulatory requirements.

Provides operational support for clinical trials, including assisting with adverse event documentation, monitoring visit preparation, maintenance of accurate research files, and coordination of communications among study participants, investigators, and study staff. Assists the regulatory department with Human Subjects submissions, continuing reviews, safety reports, and maintenance of regulatory documentation.

Participates in assigned research team meetings, educational sessions, and disease-specific conferences as appropriate. Provides support to the Project Manager, Regulatory Manager, or Clinical Research Coordinator with study tracking, financial documentation, invoice preparation, and reconciliation of research-related expenses and payments.

Under supervision, the Assistant Clinical Research Coordinator will assist in the coordination of multiple federally funded and industry-sponsored clinical research studies involving human subjects conducted within the UC San Diego Cardiovascular Institute and affiliated locations. Assist with study initiation, implementation, and day-to-day management activities while ensuring compliance with protocol requirements, institutional policies, and applicable state and federal regulations.

Responsibilities include participant recruitment and screening; obtaining study-related measurements such as vital signs, ECGs, height, and weight; scheduling study visits; coordinating clinical, laboratory, and data collection activities; processing and shipping laboratory specimens; collecting and entering research data; maintaining accurate study records and subject files; and supporting the timely documentation and reporting of adverse events, toxicities, and protocol deviations.

Maintain study and participant information in University-approved clinical research systems, including the Clinical Trial Management System (CTMS/VELOS), and assist with the organization and maintenance of regulatory, source, and study documentation to ensure completeness, accuracy, and audit readiness.

MINIMUM QUALIFICATIONS

• Theoretical knowledge of biology, microbiology, social sciences, clinical sciences as typically attained by a Bachelor's degree, or an equivalent combination of education and experience.
• Knowledge of National Institute of Health (NIH), Good Clinical Practice (GCP), Injury and Illness Prevention Program (IIPP), Human Resource Protection Program (HRPP), IATA Shipping of Blood Specimens, and Bloodborne Pathogens.
• Experience with clinical trials participant or study subject recruitment for industry initiated and industry funded projects.
• Experience completing clinical trials case report forms electronically or hard copy. Experience with creation of the study specific case report forms. Experience with creation of projects in the REDCap.
• Experience coordinating study startup activities for industry initiated and industry funded projects.
• Experience performing clinical research duties in a clinical research environment including a Clinical Research unit.
• Experience using statistical software applications. Knowledge of database, word processing and spreadsheet applications such as Velos, Access, Excel and MS Word.
• Experience with laboratory procedures and values and experience in interpreting test results to determine patient eligibility and potential adverse events in line with the Cardiovascular Clinical Research protocols.
• Experience working with FDA policies regulating clinical trials.
• Experience in medical assessment and patient interviewing to determine adverse events related to protocol management.
• Experience interpreting electronic and paper medical charts, experience in abstracting data from medical records.
• Experience providing in-service training to various research personnel on protocols, processes, and procedures.
• Knowledge of x-rays, scans, and other cardiology diagnostic procedures including but not limited to Cardiac CT, Cardiac MRI, Angiography etc.
• Experience maintaining files and keeping records.
• Excellent planning and organizational skills and ability to work in a changing, multiple-demand setting in order to prioritize a large volume of work and meet deadlines efficiently and accurately.
• Excellent interpersonal, as well as written and verbal communication skills (using grammatically correct written English and accurate typing) to interact with a diverse population. Excellent phone etiquette skills.
• Ability to work independently. Ability to maintain confidentiality.
• Demonstrated ability to interact effectively with diverse groups, including professional and non-professional staff and clients.

PREFERRED QUALIFICATIONS

• Certification as a Clinical Research Associate or Coordinator.
• Bilingual in English and Spanish.
• Experience with investigational drug authorization criteria.

SPECIAL CONDITIONS

• Occasional evenings and weekends may be required.
• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check.
• Employment is subject to pre-employment physical for those who work in clinical settings and/or with patients.
• Performs other duties as assigned.
• Complies with all policies and standards.
• Complies with the University of California, San Diego Health (UCSDH) Principles of Community.
• This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.

Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: $75,815 - $121,960 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $36.31 - $58.41

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace