General Affairs Specialist

General Affairs Manager

Responsible for activities related to maintaining the general materials for the facility and the property of Hyundai Transys Seating System. This position will also support the others in Human Resources as needed and as assigned.

Adheres to the HTGSS policies and procedures

Learns, demonstrates and upholds HTGSS Core Values

Complies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO 14001-2015 and Health and Safety ISO 45001-2018 policies and procedures

Treats all HTGSS team members with respect and professional courtesy

Always strives to maintain a positive work environment

Manages the department budget efficiently as per approved annual budget

Performs additional assignments / duties as assigned

Adhere to all safety policies and procedures

Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment

Meets company safety goals

Meets and greets visitors, and make necessary preparations

Acts as interpreter and translates written material as necessary

Maintains company cell phone program

Distributes daily mail and overnight packaging

Establishes and maintains a highly organized General Affairs filing system

Coordinates travel and accommodation arrangements for all HTGP employees and visitors (when needed) traveling to HTGP.

Process expense reporting and invoices for General Affairs activities

Managing office supplies and inventory, ensuring availability of necessary items for smooth operations

Coordinates relocation activities including (but not limited to) moving, housing, schools, utilities and driver's licenses

Manages company automobile program including vehicle leasing, vehicle replacement, tags, maintenance, usage, and accident reporting

Supports planning and executing company events, meetings, and conferences

Generate reports, business correspondence, and other information as requested by management team members.

Manages all local and state annual licensing

Manages general facilities services (including but not limited to utilities, bottled water, coffee, janitorial)

Responsible for landscaping, property management, and special projects (such as fire and pump system, parking lot, facility modifications, furniture)

Coordinating and overseeing facility maintenance, repairs, and renovations to ensure a safe and functional work environment

Responsible for supporting CEO, Expatriates, and VIP including (but not limited to) scheduling, meals, events, coordination of visitors, and answering questions and requests

Assist in the development and implementation of policies and procedures to ensure compliance and efficiency

Reports to: Site Human Resources Manager (HOD)

401(k)

Healthy Insurance

Life Insurance

Supplemental Insurance

Dental Insurance

Vision Insurance

Paid time off

Confidentiality: Adheres to the upmost confidentiality; particularly in regards to handling employment/personal information. Works with the team to insure that all information from within the department is kept private.

Multitasking: Must possess the ability to change from one task to another in quick manner based on company needs

Communication: Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.

Initiative: Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.

Engagement: Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.

Leads by Example: Sets a good example for peers to follow.

Integrity: Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments

Customer Service Orientation: Focuses efforts on discovering and meeting the customer's needs. Develops trust in all relationships internally and externally.

Organizational and Self Discipline: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.

Analytical Skills / Problem Solving: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step by step way. Systematically organizes the parts of problems. Makes systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.

Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.

Works Safely: Strives for an accident-free workplace. Keeps safety at the "heart" of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.

Team Work: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effort

Mutual Respect and Support: Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinion is always respectful to others.

Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise: effectively uses available technology (automation, software, etc.)

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Stand / Walk - Frequent (34 - 66%) - Forceful Grip - Occasional (5-33%)

Sit - Frequent (34 – 66%) - Fine Manipulation - Constant (67-100%) - Computer work

Bend/Stoop/Squat - Rare (1 - 5%) - Lift - Occasional (1 – 60 reps) - 25 lb. max

Forward Reach - Occasional (5-33%) - Carry - Occasional (1 – 60 reps) - 25 lb. max

Overhead Reach - Rare (1 - 5%) - Push / Pull - Occasional (1 – 60 reps) - 40 lb. max

The employee generally works in indoor office and warehouse environments.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hyundai Transys Georgia Seating System is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hyundai Transys Georgia Seating System is committed to achieving a diverse workforce through application of its equal opportunity, non-discrimination, anti-harassment policies in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. All employment decisions at Hyundai Transys Georgia Seating System are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, sex, sexual orientation, gender identity, family or parental status, national origin, veteran status, disability or any other status protected by the laws or regulations in the locations where we operate.

Associated Degree in Organizational Development, Business Administration degrees, or equal working experience.

Three (3) or more years of work in General Affairs

Experience in Organizational Development solutions (Team Building, Process Mapping, Succession Planning, Leadership Development, etc.)

Experience at an Automotive OEM and/or Tier 1 supplier is helpful

Ability to perform basic data analysis, financial calculations, and reasoning analysis

College level mathematical skills with understanding of general business applications

Ability to work effectively in both strategic and tactical roles

Ability to create reports, business correspondence, and procedures

Detail oriented, logical, and methodical approach to problem solving

Professional knowledge of construction code (architect, civil, fire, electrical, mechanical)

Action oriented with ability to get large projects completed with limited resources

Excellent