Property Administrator

*MUST HAVE COMMERCIAL PROPERTY MANAGEMENT EXPERIENCE * The Property Administrat or will provide first-class property management service and assist the Property Management team with day-to-day administrative support including accounts payable functions, general administrative support, and tenant/vendor customer relation s:Manage phones and front-line tenant communicatio n.Provide excellent customer service to both external and internal customer s.Handle tenant relations and deliver exceptional customer servic e.Track insurance compliance and maintain required documentatio n.Conduct regular building inspections and report any issue s.Monitor the work order system to ensure timely completion and closing of tenant work-order requests. Work cohesively with engineers and tenants on any problem areas and ensure tenant satisfactio n.Monitor and manage work orders to ensure timely action and follow-throug h.Prepare and assist with service contract s.Make sure the office is consistently covered to allow the Property Manager time to interact with tenants and address immediate building need s.Review for accuracy and transmit vendor invoices to the accounts payable program. Ensure invoice coding is correct before sending to the manager for approva l.Code invoices accurately in accordance with company procedure s.Coordinate all tenant pre–move-in requirements such as access cards/keys, lobby directory updates, and mailbox assignment s.Assist with scheduling and coordinating meeting s.Use AppFolio software for tenant and accounting file s.Organize and maintain lease folders, construction files, vendor files, and building operations policie s.Monitor and maintain current fire warden lists and update accordingl y.Prepare correspondence as require d.Maintain office equipment and order office supplies as neede s.Open, sort, and distribute all incoming mai l.Perform any additional duties assigned by the Property Management tea m.Requirements & Work Experienc e:Minimum of 3 years’ experience in commercial property managemen t.High School diploma or equivalent require d.Experience working with property management and accounting systems, with the ability to quickly learn new platform s.Strong working knowledge of Microsoft Office. Experience with MRI, Workspeed, and Avid BillPay is a plu s.Strong customer service, communication (verbal and written), organizational, and problem-solving skill s.Other Desired Skills & Abilitie s:Ability to understand and carry out general instructions in standard situation s.Ability to solve problems in standard scenarios using basic analytical skill s.Basic understanding of financial terminology and principle s.Ability to calculate simple figures such as percentage #J-18808-Ljbffr