Marketing & Communications Administrator

Marketing & Communications Administrator #2015 Phoenix, Arizona, United States 2851 W Kathleen Rd, Phoenix, Arizona 85053-4053, United States Employment Type Full-time Job Description Job Summary: The Marketing & Communications Coordinator provides administrative, project, and communications support to the Marketing & Communications team. This role helps coordinate meetings, events, vendor activities, internal and external communications, branded assets, and departmental processes while ensuring projects and deliverables stay on track. The ideal candidate is highly organized, detail‑oriented, and able to manage multiple priorities while collaborating effectively with cross‑functional teams in a fast‑paced environment. Key Responsibilities Provide day‑to‑day administrative support to the Marketing & Communications team Manage calendars, schedule meetings, coordinate workshops, and support event logistics Prepare agendas, take notes, track action items, and follow up on deliverables Assist with drafting, formatting, and distributing internal and external communications Manage branded assets, swag inventory, and support fulfillment requests Identify process gaps and suggest improvements to workflows and tools Collaborate directly with Finance and Accounting teams to process invoices, contracts, and purchase requests May manage small projects independently Required Qualifications Strong ability to focus on details Strong written and verbal communication skills; exceptional interpersonal traits Proficient with Microsoft Suite (Word, Excel, and Outlook) system required Must be able to work with and maintain confidential information A team player who can multi‑task, work independently and prioritize efficiently Ability to perform under difficult conditions, such as simultaneous deadlines while maintaining a customer service attitude Ability to work independently and be reliable with deadlines Ability to compose articulate and grammatically correct written communication Ability to work with cross‑functional teams across the US Flexibility in work tasks and flow on the day to day Preferred Qualifications Prior internship or academic experience in marketing, communications, or a related field Experience with Adobe Creative Suite, particularly InDesign; Photoshop or Illustrator is a plus Familiarity with content scheduling platforms such as Hootsuite, Sprout, or Meta Business Suite Experience with Canva, Instagram, Facebook, LinkedIn, ChatGPT, etc. Experience supporting events, campaigns, or internal communications initiatives Ability to quickly learn new tools, platforms, and processes in a fast‑paced environment Physical Demands Must be able to effectively communicate, (iesee, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment Working Conditions The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate Additional Information Working Hours: This position generally works Monday ‑ Friday Medical Vision Flexible Spending Accounts 401K w/ company match Life/AD&D/LTD Paid Vacation/Sick/Holidays Employee Assistance Program Pet Insurance Equal Employment Opportunity Statement This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. All your information will be kept confidential according to EEO guidelines. Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable. #J-18808-Ljbffr