Part-Time Secretary

Part-Time Secretary-Rentals/VMC

The Bensalem Township School District is hiring a part-time secretary at the VMC. The Part-Time Secretary will provide support for the Facilities and Transportation Departments to ensure efficient daily operations.

Position Title: Part-Time Secretary-Rentals/VMC

Classification: Secretary, Part Time; Pay Grade- A

Reports To: Manager of Building Operations and Transportation Coordinator

Position Goal: Provide administrative, clerical, and customer service support for the Facilities and Transportation Departments to ensure efficient daily operations, accurate recordkeeping, effective communication, and successful facility rentals and transportation services.

General Qualifications:

• Strong organizational, communication, and customer service skills.
• Ability to work effectively with students, staff, parents, community members, and outside agencies
• Proficiency in office technology, district software, and data management systems.
• Ability to manage multiple priorities, maintain accurate records, and work independently.
• Ability to maintain confidentiality and exercise sound judgment.

Specific Qualifications:

• High school diploma or equivalent required.
• Customer service or administrative support experience preferred.
• Successful completion of required pre-employment screenings and testing.
• Proficiency in district software and willingness to learn department-specific systems.
• Dependable, detail-oriented, and able to manage multiple tasks in a fast-paced environment.
• Exemplary attendance record desired.

Essential Duties and Responsibilities:

• Answer direct telephone calls, radio communications, and inquiries from parents, staff, drivers, renters, and the public.
• Administer facility rental requests in accordance with Board Policy and district procedures, maintain appropriate records (i.e. current proof of insurance, hold harmless, etc.)
• Prepare rental quotes, invoices, collect payments, and maintain accurate financial records in accordance with school board policy.
• Ensure renters comply with district requirements, including applications, insurance, agreements, and applicable fees.
• Coordinate facility rental schedules with administrators, custodians, security personnel, HVAC technicians, and audiovisual staff.
• Maintain facility calendars and records using district software systems.
• Utilize software programs including Athena, RouteFinder, Sapphire, Zonar, FMX, and other district applications.
• Prepare correspondence, reports, spreadsheets, copies, scans, and confidential document disposal as directed by supervisor.
• Maintain organized departmental files and records.
• Perform other duties as assigned.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to sit, use office equipment, communicate verbally and in writing, and occasionally travel between district buildings. Occasional lifting and carrying of office materials up to 20 pounds may be required. Work is performed primarily in an office environment with a moderate noise level and frequent interaction with staff, students, parents, vendors, and community members.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Note: Qualified candidates/incumbents must be able to perform the essential duties and responsibilities with or without reasonable accommodations. As required under the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or duties. It is the responsibility of the incumbent in the position or the candidate once offered the position to inform the Bensalem Township School District Human Resources Director of any and all reasonable accommodations that may be required. Candidates who need accommodation to complete the application process must inform the Human Resources Director of their need.

Bensalem Township School District