Facilities Coordinator

Facilities Coordinator – JLL

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Facilities Coordinator plays a vital role in supporting the management, operations, and maintenance activities of our Buildings & Grounds team for healthcare properties. This position serves as a key point of contact for customer and client services while ensuring facility maintenance excellence through effective work order and workflow management. You will be responsible for maintaining facility documentation, conducting environment of care inspections, and coordinating with vendors and service providers to ensure seamless operations. This role directly contributes to JLL's mission of delivering exceptional facility management services in critical healthcare environments while building strong client relationships and supporting our clients' strategic goals and objectives.

What your day-to-day will look like:

• Ensure proper documentation and monitoring of facility conditions using CMMS, including conducting spot checks to assess cleaning standards, maintenance requirements, and potential hazards for assigned facilities
• Perform comprehensive environment of care inspections on all facilities and document findings to maintain compliance and safety standards
• Document and complete all equipment work orders and preventive maintenance activities in the CMMS, ensuring accurate tracking and timely execution
• Provide clear direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work assignments
• Participate as a key team member in response to emergency situations, demonstrating quick thinking and effective problem-solving abilities
• Provide administrative and operational support to Facilities Manager and Assistant Facilities Manager as needed, including assistance with CMMS special projects and activities
• Develop productive working relationships with key stakeholders, client personnel, and third parties to enhance the overall experience of facility users

Required Qualifications:

• Associate degree or equivalent work experience in facilities management or related field
• Excellent customer service skills with proven ability to interact professionally with diverse stakeholders
• Strong computer proficiency and experience with work order management systems
• Demonstrated oral and written communication skills with ability to convey information clearly and professionally
• Ability to multitask and effectively organize responsibilities to achieve facility goals and objectives
• Basic knowledge of building mechanical, electrical, and plumbing systems
• Proven ability to develop productive working relationships with clients and vendors

Preferred Qualifications:

• Experience with CMMS systems (Corrigo preferred) and Microsoft Office applications
• Previous experience in healthcare facilities management or similar regulated environments
• Familiarity with environment of care standards and compliance requirements
• Knowledge of preventive maintenance best practices and scheduling
• Experience coordinating vendor services and monitoring service quality
• Understanding of emergency response protocols in healthcare settings

Location: Onsite

Salary Range: $28.84 to $32.69

Shift: Monday to Friday, 7am-3pm

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 60,000.00 – 68,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site –Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay