Business Systems Analyst

About Rivian Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. Role Summary This role will be a People Systems Solution Analyst, which includes system configuration, enhancements, and deployment efforts, and the responsibilities below. Responsibilities Ensure the accuracy and integrity of People data across Workday by designing and executing recurring audit programs. Build and maintain EIBs, custom reports, and calculated fields that validate data at the point of entry and on a scheduled cadence. Develop and deploy AI-driven data reconciliation processes that cross-reference Workday records against authoritative sources, auto-classify exceptions by severity, and route them to the appropriate analyst or business owner for resolution. Conduct testing, documentation, and validation of new People system functionalities and configurations to ensure optimal performance, data accuracy, and compliance with organizational requirements Lead end-to-end testing, documentation, and validation of new Workday functionalities, business process configurations, and semi-annual release updates, ensuring performance, data accuracy, and regulatory compliance. Design AI-augmented regression testing frameworks that auto-generate test scenarios from business process definitions, execute validation scripts, and produce pass/fail dashboards; accelerating release readiness and minimizing manual QA effort. Evaluate and pilot emerging Workday AI features (e.g., Workday Illuminate, ML-based recommendations) and assess their fit with organizational requirements, data privacy standards, and change-management readiness. Maintain system process documentation, including business process guides, user manuals, and training materials for internal stakeholders. Partner closely with Employee Experience, Benefits, Compensation, Talent Acquisition, and Talent Development teams to translate strategic priorities into Workday configuration, reporting, and workflow solutions that scale. Continuously analyze the People Systems landscape; Workday modules, adjacent platforms, and integration touchpoints to identify optimization opportunities, reduce technical debt, and recommend enhancements that drive measurable efficiency gains. Lead cross-functional special projects and strategic initiatives as assigned by People leadership; scoping requirements, managing stakeholder communication, and delivering on time. Bring an automation-first mindset to every initiative: identify where agentic workflows, AI co-pilots, or intelligent routing can replace repetitive manual steps and free the People team to focus on high-judgment, human-centric work. Uphold the highest standards of confidentiality and discretion when handling sensitive employee information, HRIS data, and AI-generated insights, ensuring compliance with data-privacy regulations (e.g., GDPR, CCPA) and internal security policies. Qualifications 5-6 years of HRIS or People Operations experience Proficiency in MS Office Suite, including Word, Excel, and PowerPoint Experience with ticketing systems, such as ServiceNow, JIRA. Must have experience utilizing an HRIS system, Workday preferred Strong interpersonal skills with the ability to maintain confidentiality Strong organizational skills, follow-through, and attention to detail Able to interact and communicate effectively with employees, vendors, contractors in a professional manner Ability to work in a fast-paced environment Pay Disclosure The salary range for this role is $107,000 - $133,800 for California based applicants, $89,900 - $112,400 for Georgia, Michigan, and Illinois based applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs. The successful candidate may be eligible for annual performance bonus and equity awards. We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com. Equal Opportunity Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at View email address on click.appcast.io. Candidate Data Privacy and Technology Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. How We Use AI in Our Hiring Process: To ensure transparency, we want candidates to know that Rivian uses iCIMS Talent Cloud Artificial Intelligence (TCAI) and AI-enabled tools to assist with screening, reviewing, organizing and highlighting profiles and applications that match the key requirements for each role. AI does not make hiring decisions: Qualified candidate applications are reviewed by a member of our team, and all decisions throughout the process are made by humans. We use AI to support efficiency and consistency, not to replace human judgment. We are committed to a fair, thoughtful, and equitable experience for every candidate. Participation in AI profile matching is entirely voluntary. If you prefer that your profile not be used in this process, you can opt out at any time. Opting out means your profile will be excluded from automated matching and will not be surfaced for additional roles through this system. Your current application remains active and will not be affected in any way. #J-18808-Ljbffr