Executive Assistant to Directors : 26-02589

Administrative Support For Three Directors

Primary Skills: Calendar Management (advanced), Travel Coordination (advanced), Expense Reporting (advanced), Document Formatting (intermediate), Meeting Logistics (advanced) Contract Type: W2 Only Duration: 6+ Months Location: Oakland, CA Pay Range: $35-$40/Hr. on W2

Job Summary: This role demands a highly organized and proactive individual to provide comprehensive administrative support to three Directors. You will be responsible for managing complex schedules, facilitating smooth meeting operations, and handling essential operational tasks to ensure the efficient functioning of the department. The ideal candidate will excel at anticipating needs and independently managing a broad range of executive-level support functions.

Key Responsibilities:

• Masterfully manage multiple complex calendars and coordinate all meeting logistics.
• Prepare and refine various business documents with precision and attention to detail.
• Ensure action items are tracked and follow-ups are managed effectively.
• Orchestrate all aspects of travel, events, and local office support.
• Process financial documentation including invoices, expenses, and budget-related tasks.

Must-Have Skills:

• Proven ability to support multiple senior-level executives.
• Exceptional organizational and communication skills.
• Proficiency in managing travel and expense reporting.

Industry Experience: This role requires experience supporting senior leadership within a corporate environment, with a preference for individuals familiar with the fast-paced nature of technology or similar industries.