Marketing Coordinator

PlaneSense is seeking a highly organized and detail-oriented Marketing Coordinator to join its dynamic, collaborative marketing team. As our Marketing Coordinator, you will play an important role in helping bring campaigns, events, and team initiatives to life. This is a great opportunity for someone who loves organization, thrives on variety, and wants to be part of a team that values creativity, follow-through, and great execution.

In this role, you will be at the center of the marketing team's day-to-day operations, helping projects stay on track, events run smoothly, and details come together seamlessly. You will work closely with team members, internal partners, and external vendors to support marketing initiatives from planning through completion. For the right person, this is an exciting opportunity to build broad marketing experience while making a visible impact on the team's success.

Key Responsibilities

Project Management Support

• Coordinate marketing projects, timelines, task lists, and deliverables.
• Track project progress and follow up with team members to ensure deadlines are met.
• Help organize campaign materials, creative assets, approvals, and status updates.
• Maintain marketing calendars, project management tools, and shared files.
• Support communication between marketing, sales, and external vendors as needed.

Event Planning and Coordination

• Assist with planning and execution of internal and external marketing events.
• Communicate with venues, vendors, partners, and attendees.
• Help prepare event materials, run-of-show documents, attendee lists, and post-event follow-up.
• Track event budgets, invoices, and deadlines.

Administrative and Team Support

• Assist with invoices, purchase orders, expense reports, and vendor documentation.
• Maintain marketing databases, contact lists, inventory, and branded materials.
• Assist with presentation preparation and basic research.

Marketing Execution Support

• Assist with email campaigns, website updates, and collateral coordination as needed.
• Proofread marketing materials for accuracy, consistency, and brand alignment.
• Help coordinate print and digital assets with internal teams or external vendors.
• Support content organization and distribution across marketing channels.

Qualifications

• 1-3 years of experience in marketing, project coordination, event planning, administrative support, or a related role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• HubSpot and/or SalesForce certified.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• High attention to detail and a proactive, team-oriented approach.
• Comfort working with vendors, internal stakeholders, and cross-functional teams.
• Proficiency with Microsoft Office platforms.
• Experience with project management tools, CRM systems, email marketing platforms, a plus.

Ideal Candidate

The ideal candidate is dependable, organized, and resourceful. They enjoy bringing structure to projects, coordinating logistics, and helping others stay on track. They are comfortable handling both marketing-related tasks and administrative responsibilities, and they take pride in making sure details are handled accurately and on time.

This is a hybrid position based in Portsmouth, NH, with direct reporting responsibility to the Director of Marketing and Communications.