HOA Community Association Manager - Hybrid/Mansfield, TX

Job Description

Job Description

Allied HOA is seeking an experienced HOA Community Association Manager to oversee a portfolio of homeowners associations in the Mansfield, Texas area. This hybrid position is ideal for an organized, service-focused HOA professional who enjoys building relationships with boards and homeowners, managing community operations, and solving problems.

You will serve as the primary point of contact for Boards of Directors while coordinating financial administration, vendors, property inspections, compliance activities, and association meetings. Allied HOA offers a supportive team environment, professional development, competitive benefits, and opportunities for career advancement.

What We Offer

• Hybrid work schedule
• Paid time off and paid holidays
• Medical, dental, and vision insurance
• Telemedicine coverage
• 401(k) retirement plan with company matching
• Company-paid life insurance
• Company-paid Employee Assistance Program
• Employee referral bonus program
• Access to earned-wage advances
• Training, career development, and advancement opportunities

Key Responsibilities:

• Manage the day-to-day operations of an assigned portfolio of homeowners associations.
• Serve as the primary liaison among Boards of Directors, homeowners, committee members, vendors, and professional advisors.
• Maintain compliance with association governing documents, CC&Rs, policies, procedures, contracts, and applicable requirements.
• Prepare for and attend board and association meetings, including some evening meetings.
• Prepare meeting notices, agendas, management reports, community updates, correspondence, and follow-up items.
• Respond promptly and professionally to calls, emails, and written correspondence from board members and homeowners.
• Partner with the accounting team to review financial reports, monitor association expenses, process invoices, and support timely vendor payments.
• Assist with annual budget preparation and implementation of board-approved budgets.
• Monitor reserve studies and present maintenance, repair, and funding recommendations to the Board of Directors.
• Obtain and evaluate vendor proposals and coordinate services such as landscaping, pool maintenance, pest control, utilities, and major repairs.
• Monitor vendor performance and inspect community common areas.
• Conduct monthly property and CC&R compliance inspections, document violations, and process notices through the association management software.
• Coordinate with attorneys, CPAs, engineers, insurance representatives, and other professional advisors when appropriate.
• Review and approve resale certificates and maintain accurate electronic association records.
• Respond to urgent community matters and coordinate timely resolutions.
• Provide boards with relevant HOA industry and regulatory updates.

Qualifications:

• Minimum of two years of related experience.
• HOA management CMCA certification (preferred)

Skills and Abilities:

• Customer service minded
• High degree of professionalism and “can do” attitude
• Professional attitude and appearance
• Strong written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Patient, organized, and detail oriented
• Excellent communications and listening skills
• High level of organization and ability to prioritize tasks
• Able to follow company policies as well as federal, state and local laws
• Able to work harmoniously with colleagues, customers and vendors
• Able to reliably attend work by arriving on time and remain actively engaged to complete work responsibilities during assigned work hours.

This job description does not imply that the above functions are the only tasks that may be performed. Individuals will be expected to follow any other job-related instructions and perform any other job-related tasks as directed by management or their immediate supervisor.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.

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