Administrative Secretary

Job Description

Job Description

POSITION ANNOUNCEMENT

 

POSITION: Administrative Secretary (Full-Time) Hybrid

CLOSING DATE: Position Immediately Available and Closed When Filled

LOCATION: Fort Worth, Texas 

Abilene, Amarillo, Brownwood, Dallas, Denton, Farmers Branch, Fort Worth, Lubbock, McKinney, Midland, Odessa, Plainview, San Angelo, Waxahachie, Weatherford, Wichita Falls, Texas

ABOUT: Legal Aid of NorthWest Texas (LANWT) is a non-profit public interest law firm that provides high-quality, free civil legal services to low‑income individuals and families in 114 counties across North and West Texas. Our mission is to ensure equal access to justice and improve the lives of low-income communities by providing high-quality legal representation, strategic litigation, valuable legal advice and meaningful collaborations, outreach, and community education.

JOB OVERVIEW: LANWT seeks an experienced, detail-oriented Administrative Secretary with strong interpersonal and relational skills to provide high level secretarial and administrative support to the Deputy Director, Director of Litigation, and Deputy Director of Litigation within the executive leadership administrative office. The Administrative Secretary serves as a trusted point of contact across the organization, upholding LANWT's commitment to equal access to justice, dignity, and client-centered service in every interaction with staff, clients, and community stakeholders, while handling all administrative matters with sound judgment, discretion, and the strictest confidentiality.

DUTIES AND RESPONSIBILITIES: The Administrative Secretary provides administrative and clerical support to the executive leadership administrative office. Core responsibilities include:

• Work collaboratively and professionally with the Deputy Director, Director of Litigation, Deputy Director of Litigation, LANWT branch management and staff, community stakeholders, and clients, reflecting LANWT's mission and values in every interaction.
• Receive visitors with professionalism, warmth, and courtesy, ensuring every individual is treated with dignity and respect.
• Prepare correspondence, reports, presentations, and spreadsheets using standard and advanced Microsoft Office applications and related software.
• Conduct research and respond to information requests in support of ongoing organizational projects.
• Handle case-related matters and maintain the security of confidential information at all times, exercising sound judgment, discretion, and integrity in sensitive client, case, and organizational matters.
• Organize and maintain files, documents, and records.
• Coordinate and administer the management calendar, including scheduling meetings, interviews, and conference calls.
• Plan and coordinate events, conferences, logistics, conference rooms, and luncheons.
• Process the firm's training and travel requests and handle travel accommodation.
• Provide general administrative support, including answering phones, distributing mail, and ordering supplies.
• Assist with facility and vendor management, including serving as a point of contact for vendor interface and technical support needs.
• Track grant deadlines, compile supporting documentation, and prepare materials for grant reporting and compliance.
• Practice active listening and clear, professional communication when coordinating across departments and responding to internal and external inquiries.
• Serve as back-up support for the Executive Secretary.
• Adhere to firm policies and procedures, following guidance and training provided by the Executive Secretary and senior administrative staff.
• Perform other related duties assigned by the Deputy Director, Director of Litigation, Deputy Director of Litigation, or CEO.

QUALIFICATIONS:

• A bachelor’s degree is preferred.
• 3+ years supporting senior-level executives.
• Knowledge of the civil legal aid or non-profit legal services field, including the populations and communities LANWT serves is preferred.
• Familiarity with basic legal terminology, court filing procedures, and legal document formatting preferred.
• Familiarity with grant-funded program requirements, budgets, and reporting or compliance processes preferred.
• Excellent oral and written communication skills.
• Detail oriented, efficient, highly organized, and self-motivated.
• Ability to establish priorities and meet deadlines.
• Strong problem-solving skills with a solution-focused approach to administrative challenges and competing priorities.
• Demonstrated interpersonal and relational skills, including empathy, sound judgment, and the ability to interact professionally and courteously with individuals at all levels.
• Ability to work independently and exercise good judgment while maintaining confidentiality, integrity, and discretion in the performance of all duties.
• Excellent technology and computer skills with use of Microsoft products and Adobe.
• Bilingual (English/Spanish) — both verbal and written is preferred.
• Ability to engage in occasional work-related travel.
• Excellent attendance record.

This position requires regular use of a computer and standard office equipment, occasional lifting and moving of files or materials, and periodic travel to courts, community locations, and organizational meetings. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

 

SALARY:   Commensurate with education and experience.

BENEFITS:   Excellent benefits package that includes paid vacation and holidays; a retirement plan; health, dental, vision and life insurance.

Please submit a cover letter expressing interest, a resume, and three professional references during the application process.

LANWT is an Equal Opportunity Employer. LANWT does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.

 

VETERANS ARE ENCOURAGED TO APPLY