Talent Acquisition Coordinator

Talent Acquisition Coordinator

Hi – we're HUB, we're more than an insurance broker – we're a network of doers with diverse stories and a shared goal: to support our clients and communities. Great work happens when people come together, which is why we build teams where every voice is valued, ideas are encouraged, and growth is supported.

The primary focus of the Talent Acquisition Coordinator (TAC) is to support HUB's South and Central Talent Acquisition team in all phases of the recruitment life cycle. The TAC will be responsible for providing scheduling and administrative support to the recruiting team, as well as building relationships with candidates and hiring managers. This position is instrumental in effectively driving recruitment processes, providing a seamless candidate and hiring team experience, and adhering to company policies and compliance regulations.

Essential Duties and Responsibilities:

• Assist the Talent Acquisition (TA) team with coordination and administrative tasks: scheduling interviews, sharing assessment results, following up with hiring managers and candidates, reporting/tracking, and ad hoc tasks as assigned
• Manage the internal HRIS (Workday) and CRM (Phenom), including creating requisitions, monitoring candidate applications, data entry, reporting, offer letters, and onboarding
• Manage additional recruiting platforms, as needed (Indeed, LinkedIn, Handshake, etc.)
• Monitor background checks and manage the onboarding process for new hires
• Maintain weekly reporting of recruiting activity and performance for the Super Region
• Assist with tracking recruitment efforts, requisitions, and additional reporting in Excel, as needed
• Collaborate with the recruiting team and interact with candidates and hiring managers to provide white-glove service
• Work in partnership with TA Operations to ensure processes comply with company policies, regulatory requirements, and established objectives, maintaining consistency and adherence to best practices across all recruitment activities

Requirements:

• Bachelor's degree or equivalent industry experience preferred
• Minimum of 1-2+ years' experience in a coordinator role supporting an HR or Recruiting team is preferred
• Must be able to work autonomously but be team-oriented, collaborative, and flexible as we shift responsibilities to best support a rapidly growing organization
• Customer-focused with exceptional organizational skills, communication and follow-up skills, strong attention to detail
• Excellent attention to detail to ensure accuracy and reliability in data analysis and reporting.
• Strong proficiency with Microsoft Office, particularly Excel and Outlook
• LinkedIn, Workday, Indeed Resume, and Handshake experience are a plus but not required
• Ability to travel occasionally as needed for training, team meetings, etc. (less than 10%)

What you will bring to the role:

• Must love recruiting! Ideally possesses a strong interest in aligning HUB's mission with recruitment best practices
• Strong organizational and time management skills to handle multiple competing and deadlines efficiently
• Excellent communication and interpersonal abilities
• Attention to detail and accuracy in managing data, scheduling, and compliance-related tasks
• Proficiency with recruiting tools and technology, including HRIS (e.g., Workday), ATS platforms, and Microsoft Office Suite
• Collaborative mindset to work closely with stakeholders across functions
• Adherence to company guidelines and regulatory requirements
• Customer-focused approach to deliver a positive recruitment experience
• Adaptability and problem-solving skills to navigate evolving priorities and contribute to process improvements

Why Join HUB? What makes us different than all the rest?

Our Vision: To be everywhere risk exists – today and tomorrow. Helping protect what matters most.

Our Mission: To protect and support the aspirations of individuals, families, and businesses. To empower our employees to learn, grow and make a difference in their communities.

At HUB we believe in investing in the future of our employees. Our entrepreneurial culture fosters an environment of open feedback and improvement that empowers our people to make the best decisions for our customers and organization.

We offer:

• Competitive salaries and benefits offerings
• Medical/dental/vision insurance and voluntary insurance options
• Health Savings Account funding
• 401k matching program
• Company paid Life and Short-Term Disability Plans
• Supplemental Life and Long-Term Disability Options
• Comprehensive Wellness Program
• Paid Parental Leave
• Generous PTO Package - Vacation, Holiday, Sick, and Personal Time Off
• Great work/life balance, because that's important for all of us!
• Focus on creating a meaningful environment through employee engagement events
• The ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry!
• Growth potential - HUB is constantly growing and so can your career!
• A rewarding career that helps local businesses in the community
• Strong community support and involvement through HUB Gives our charity and volunteer platform.

Our Core Values:

• Entrepreneurship: We encourage innovation and educated risk-taking.
• Integrity: We do the right thing every time.
• Teamwork: We work together to maximize results.
• Accountability: We measure and take responsibility for outcomes.
• Service: We serve clients, communities, and colleagues.

Culture and Belonging: Our Commitment

At HUB International, we are dedicated to fostering a culture where everyone feels a sense of belonging. We value the unique experiences and perspectives that each team member brings, creating an environment where all voices are welcomed and respected. If you require assistance or accommodation at any stage of the recruitment process, we encourage you to let us know—we're here to support you. At HUB, building an inclusive workplace isn't just part of what we do—it's at the heart of who we are.